VACANCY ANN. #: STOI-22-095

TITLE: ACCOUNTING CLERK

SUPERVISOR: ACCOUNTING DIRECTOR

DEPARTMENT: FINANCE/ACCOUNTING

STATUS: REGULAR, FULL-TIME, NON-EXEMPT

LOCATION: WELLPINIT, WA

SALARY / GRADE: $16.99 - $25.48 / PER HOUR - HR 3

OPENING DATE: MARCH 9, 2023

CLOSING DATE: MARCH 23, 2023

JOB SUMMARY:

Provide professional customer service at Accounting front desk to employees, Tribal members & public, while maintaining confidentiality. Issue purchase orders & voucher requests to Tribal programs for purchasing. Receive paper & electronic mail, and distribute bills to related programs for approval. Process cash receipts and credit card payments to Tribe. Process emergency invoices to Accounts Payable system for payment. Disburse payroll & accounts payable checks. Assist with other accounting processes including marking invoices paid & scanning to filing system.

JOB DUTIES:

Purchase Order / Accounting Front Desk:

• Provide professional customer service at Accounting front desk.
• Issue purchase orders and voucher requests to Tribal programs.
• Maintain a purchase order / voucher request log.
• Obtain mail from Accounting box daily. Open mail & date stamp front of each piece.
• Print emailed invoices. Along with regular mail invoices, determine applicable program from PO and file in that program’s folder for payment approval.
• Provide bill folders to managers & approvers for paying bills in the Accounting lobby.
• Advise managers when their folder has many bills needing approval, or past due bills.
• Remote offices may need rush PO’s or invoices scanned for email to approving managers.
• Receive incoming mailed checks from the Tribal front lobby desk. Sign for the checks and issue receipts. Distribute receipt copies.
• Process cash receipts to public while they are at the counter. Obtain information to apply payment to correct individual & GL account, and provide them a receipt.
• Process debit & credit card payments from public as cash receipts.
• Maintain log of all court-related receipts and email weekly to court administrator.
• Help individuals who come in to pick up checks for accounts payable & payroll, ensure given to the correct person or authorized substitute, have them sign the check register.
• Review any checks not picked up weekly to determine if needs mailed.
• Keep checks locked in the accounting safe and close safe room door.
• Enter invoices for emergencies and HHS medical into AP system for payment.
• Mark invoices “Paid” including check number & date.
• File source documents by vendor in scanning system or other files as needed.
• Review vendor monthly statements for any past due bills or late fees; determine program responsible, request invoice copy if needed, and rush request for approval and payment.
• Perform other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED FOR POSITION:

• Good customer service skills are critical, whether in person, phone or email.
• A positive work attitude and desire to solve problems in a helpful manner.
• Honesty is crucial, must be able to maintain strict confidentiality of information.
• A good work ethic and dependability are a must.
• Good verbal and written communication skills.
• Ability to perform mathematical computations.
• Recent computer experience required, including Microsoft Excel and Outlook.
• Experience with office equipment: calculator, copier, fax machine, office phone systems.
• Familiarity with basic office environment protocols and expectations.
• Ability to follow oral and written instructions.
• Ability to work well with others and be customer service oriented.

MINIMUM REQUIREMENTS:

• High School Diploma or GED required.
• Recent demonstrated customer service experience of 1 year, in person, phone and email.
• Recent demonstrated filing experience of 1 year.
• Recent demonstrated experience of 1 year with Microsoft Excel & Outlook.

PREFERRED REQUISITES:

• Higher education preferred, college courses or AA degree in accounting or business.
• Front desk or similar customer service preferred.
• Basic understanding of accounting concepts preferred.
• Experience in accounting or bookkeeping preferred, including accounts payable.
• Accounting software experience preferred, especially Abila MIP

Contact: Sabrina McCoy or Empero Corral

P.O. Box 206, Wellpinit, WA 99040

(509) 458-6583 or (509) 458-6527, or Fax (509) 458-6556

E-mail: hrfrontdesk@spokanetribe.com

All Applications Must Be Received in the HR Department No Later Than 4:30 p.m. on the Closing Date

The Spokane Tribe of Indians Reserves The Right To Hire According To Its Indian Preference Policy

All Applicants Are Subject To A Pre-Employment Drug Test

All Positions With The Spokane Tribe Are Subject To A-90 Day Orientation