Blackstone Talent Group, an award-winning technology consulting and talent agency is seeking an Accounting/Finance: Accounts Payable (A/P) Specialist to join our team at our client’s site in Mountain View, CA.

Job Description:

The A/P Specialist is responsible for the Procure-to-Pay process. This person will have the opportunity to provide direct support and assistance to the Accounting/Finance team and Management on day-to-day processes, properly coding and matching vendor invoices, creating purchase orders, estimating expense accruals, performing account research, preparing account analysis and tracking vendor payment obligations.

Primary Responsibilities:

• Responsible for monitoring all Purchase Order requests to ensure accuracy and completeness of information provided. Also, responsible for obtaining necessary approvals and communicating spend with the team for budget purposes.
• Responsible for coding and posting of vendor invoices to ensure proper expense allocation and timely payment (multi-currency):
  • Match vendor invoices against purchase orders
  • Enter vendor invoices and ensure that it’s posted to the proper account and department
  • Reconcile any discrepancies with vendors and company personnel
  • Obtain invoice approval from managers prior to payment
  • Obtain coding approval from Sr. Accountant prior to payment
  • Create digital records of all transactions for upload into the accounting system.
  • Communicate with vendors and associates to resolve payment and pricing discrepancies
  • Process certain employee expense reports for payment
  • Review and audit all expense reports in Nexonia, ensure all expenses adhere to the policy and that these are coded correctly
  • Maintain the corporate credit card transactions for facility; ensure all expenses are coded correctly to the right G/L Account and right dept.
  • Processing all purchase order, obtain all the proper approvals and documentation.
• Produce regular check run; create checks/wires/or ACH payments for review and signature, mail/distribute as appropriate.
• Obtain, maintain and update vendor records (W-9, W-8BEN, mailing addresses, etc.)
• Setup and maintain all Accounts Payable files
• Maintain files for IRS 1099 reporting purposes and prepare annual 1099 reports
• Maintain the vendor coding summary and add new vendors accordingly
• Determine and estimate monthly accruals for all active vendors
• Help accounting and finance team consistently close the books prior to month end
• Reconcile key accounts as assigned
• Support audit and reviews as performed by external and internal sources
• Perform ad hoc projects as needed

Desired Skills and Experience:

• BA/BS in Finance or Accounting preferred
• Preferable 5 years accounting experience, with at least 3 years in Accounts Payable roles
• Start-up environment experience supporting a SaaS, services or software organization a huge plus
• Experience in NetSuite accounting system preferred
• Experience in Bank of America CashPro system and EFD using BAFF preferred
• Strong attention to detail
• Excellent problem-solving, research and analytical skills
• Excellent communication skills, both written and verbal
• Must be proficient in Excel
• Strong interpersonal skills and ability to interact with department heads
• Global experience desired (i.e. International Subsidiaries)

Blackstone Talent Group is a division of Blackstone Technology Group, a global IT services and solutions firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone’s global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities