Job description

POSITION PURPOSE AND SUMMARY

The Accounts Payable Specialist is responsible for the verification and processing of all vendor invoices and expense reimbursements on a timely basis. Performs account payable functions in accordance with established policies and procedures.

DUTIES AND RESPONSIBILITIES

• Responsible for reviewing all invoices and reimbursement requests for appropriate documentation and approval prior to processing;
• Ensures all invoices and reimbursements are coded to the correct general ledger accounts;
• Follows up on invoice approvals to ensure timely processing and payment;
• Creates and maintains vendor accounts and ensure W-9s are on file for all vendors inaccordance with legal requirements;
• Prepares payment batches timely and accurately; uploads electronic payments in the bankfor final disbursement;
• Researches inquiries made by vendors, staff and committee members and respond in atimely manner;
• Reconciles monthly vendor statements, research, and correct discrepancies;
• Manages petty cash payment and replenishment;
• Processes electronic bank deposits;
• Assists with annual 1099 preparation;
• Assists with monthly close process and annual audits;
• Performs other duties as assigned by the Accounting Manager and Chief FinancialOfficer; and
• Travels and works annually, national convention and regional conferences, as a staffmember.

MINIMUM QUALIFICATIONS, KNOWLEDGE, ABILITIES, AND SKILLS

• Accounting or related degree preferred;
• Two to three years of proven work experience as an Accounts Payable Specialist or similar role;
• In-depth knowledge of accounts payable principles and accounting standards;
• Proficient in Office Suite (i.e., Excel, Outlook, Word, etc.);
• Excellent organizational skills and attention to detail;
• Excellent collaboration and communication abilities;
• Strong verbal and written communication;
• Knowledge of Sage accounting system is a plus;
• Relocation assistance not available. Must reside within a 50-mile radius of National Headquarters within six (6) months of start date; and
• Proof of comprehensive COVID-19 vaccination required.

Job Type: Full-time

Pay: Up to $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you have full COVID-19 vaccination by start of work (i.e., one dose of one-dose series or two doses of two-dose series)?

Experience:

• Accounts payable: 2 years (Required)

Work Location: Hybrid remote in Washington, DC 20009

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