Job description

Responsibilites:

Administrative

· Answer telephones.

· Greet and assist residents at the window.

· Assist residents, Board and Committee Members when needed for copying or projects.

· Set up the calendar for room requests for all events and room rentals.

· Complete the master calendar and consult with Calendar Group lead for theater reservations for the next year.

· Work with clients for Seminars, Private Parties, Sound booth, and grill rental.

· Create and revise forms and letters.

· Maintain website including assisting residents to create accounts, sending out informational email blasts, uploading photographs and all CAMA and Association minutes and forms; respond to inquiries through the website for residents and non-residents, upload TOTT and CAMA Corner, upload sport standings, activities, and announcements, approve pending membership requests and approve message board announcements.

· Notarize documents for residents.

· Handle all advertising for the monthly news letter and biannual telephone directory.

· Assist Property Manager, CAMA staff and residents.

· Monitor and calculate proxies for annual meeting.

· Other duties as assigned by the Community Associations Manager.

Financial

· Monitor deposits for room rentals, seminars, advertising, gate passes, CAMA sponsored trips, vending income, and all miscellaneous payments.

· Process payments for Advertising via check or credit card.

· Work with residents to update accounting issues.

· Print past due statement and mail to residents.

· Monitor assessment collections.

· Follow-up on delinquent payments, file liens as appropriate and implement foreclosure procedures.

· Submit, update, and cancel ACH accounts.

· Serve as liaison with the Accounting Office and Attorney’s office.

· Prepare monthly Delinquency and Advertising reports for the CAMA Treasurer.

Job Type: Full-time

Pay: $38,000.00 per year

Benefits:

• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Plainfield, IL 60544: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service (Preferred)

Work Location: In person

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