Role Summary

To provide administrative support of Talent & Total Rewards including, but not limited to; correspondence, calendar handling of confidential information and matters, arranging meetings and conference calls, coordinating travel and program logistics.

Key Responsibilities

• Coordinate logistics for leadership development and talent planning events
• Format PowerPoint presentations and coordinate printing of handout materials for senior leadership meetings
• Research and connect with external resources regarding speaking and/or educational events
• Collect and/or calculate data and information, as requested, and organize the data to convey the intended message
• Coordinate communication within team and outreach to related teams like Communications and Marketing on assigned projects.
• Coordinate contracts (new and renewals) for department
• Coordinate invoice routing to process for Talent & Total Rewards payment.
• Track team and ensure allocation to the appropriate budget
• Provide meeting support including scheduling event, facilities, catering, and coordinating speakers
• Coordinate Vice President of Talent & Total Rewards calendar
• Arrange travel for Talent &Total Rewards leadership team
• Complete expense reports for the Talent &Total Rewards leadership team
• Draft memos or email correspondence
• Monitor and answer emails and phone calls, as requested, on behalf of the Vice President to ensure emails are routed appropriately for response
• Handle other administrative duties such as but not limited to; filing, photocopying, taking meeting minutes, ordering supplies, and correspondence.

Key Qualifications/Requirements

• High School Diploma required; Associate's Degree or Bachelor's Degree preferred
• 5+ years of experience providing administrative support
• Display excellent written, verbal, and interpersonal skills
• Detailed-oriented in nature
• Comfortable working with multiple levels, from entry level to senior management
• Able to maintain confidentiality of highly sensitive information
• Proficiency in Microsoft Office )Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to work on multiple projects under tight deadlines and ability to adapt to changing business requirements
• Willing to embrace multi-cultural working environments

Additional Information

• Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer.
• Vision abilities required by this job include close vision and ability to adjust focus.
• May require local travel.

Awareness. Unity. Empowerment.

At Magna, we believe a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.