Job description
Schnake Turnbo Frank (STF) is seeking a highly motivated
Administrative Assistant: to join our team!
About Us:: Schnake Turnbo Frank is a consulting firm that specializes in public relations and leadership development. For 50 years we’ve been serving clients nationwide. We recognize that a diverse workforce - in ideology, ethnicity, background and beliefs - creates an invigorating culture. Schnake is committed to fostering, cultivating and preserving a culture of diversity and inclusion.
Position Summary: :
As the Administrative Assistant, you are primarily responsible for providing administrative support to ensure the efficient operation of the business office. In this position, you should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
What You Will Do: :
What You Will Bring:
Why You Will Enjoy Working with Us!:
Schnake Turnbo Frank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability status, genetic information, pregnancy, covered veteran status, political ideology, marital status or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. :
About Us:: Schnake Turnbo Frank is a consulting firm that specializes in public relations and leadership development. For 50 years we’ve been serving clients nationwide. We recognize that a diverse workforce - in ideology, ethnicity, background and beliefs - creates an invigorating culture. Schnake is committed to fostering, cultivating and preserving a culture of diversity and inclusion.
Position Summary: :
As the Administrative Assistant, you are primarily responsible for providing administrative support to ensure the efficient operation of the business office. In this position, you should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
What You Will Do: :
- Answers phone calls, schedule meetings, and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, and maintaining filing systems.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Coordinates and schedules travel, meetings, conferences, teleconferences, and appointments for managers or supervisor.
- Maintains office supplies and coordinates maintenance of office equipment.
- Conserves teams’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
- Provides accounting assistance by processing invoices, deposits and reports, as needed.
- Works with team to aid in project entry, time entry, project management and billing.
- Contributes to team effort to provide excellent client service and abides by the firm's credo.
- Performs other related duties as assigned.
What You Will Bring:
- High School diploma or equivalent education required.
- A minimum of three years of experience in an administrative role; or an equivalent combination of education and experience
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite
- Excellent organizational skills and attention to detail
- Advanced knowledge of office procedures and machines, including, computer, copier, printer, fax machine, scanner, etc. Ability to learn and use unfamiliar computer software
- Ability to understand and follow quickly and accurately brief oral and written instructions on complex matters
- Ability to collect, analyze, and accurately interpret information and data for the compilation of reports and studies
- Ability to work independently
Why You Will Enjoy Working with Us!:
- $20 per hour, equivalent to approximately $40,000 annually
- Health insurance (100% premium paid for individual)
- Paid time off (PTO) and Vacation
- Paid Holidays and Floating Holidays
- - Paid Basic Life, Short- and Long-Term Disability
- Dental insurance
- Vision insurance
- Flexible spending account
- 401(k) retirement plan and matching
Schnake Turnbo Frank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability status, genetic information, pregnancy, covered veteran status, political ideology, marital status or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. :
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