Technology Management is an academic department focused on a multidisciplinary field of science that examines the opportunities and challenges of technological innovation, industry disruption, and organizational change, and the influence on business performance and competitive advantage. The field of research and education is informed by the engineering, information, and social sciences. The faculty investigate the dynamic interplay of technological, organizational, and human factors within and beyond the enterprise and their impact on the way businesses create and operate. Technology Management students explore the world of work through research-based, theoretical, and experiential learning and one or more academic pathways: Ph.D. in Technology Management, Master of Technology Management, New Venture Program and Competition, and UC-recognized Undergraduate Certificate in Technology Management and Graduate Program in Management Practice (GPMP Certificate).

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Brief Summary of Job Duties

The TM Administrative Assistant for the Department of Technology Management (TM) serves as the point of contact for the program. Assists in organizing and planning as well as executing TM events. Provides general administrative, financial and student affairs support for the department. Provides general assistance for Technology Management related activities as directed by the MSO, Student Affairs Manager, and supervisor. Will assist with compiling information and reports as it relates to the operation of the department.

Minimum Qualifications

• High School Diploma or GED.
• Skill in managing sensitive and confidential information.
• Good verbal and written communication skills, active listening, critical thinking and time management skills.

Conditions of Employment

• Satisfactory completion of a conviction history background check.
• Must be able to work flexible hours (some evenings and weekends) to support events. No more than 5 events per quarter and of the total 15 events per year; three would be required.
• UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

• 60% Financial/Administrative Support - Assists with or is responsible for financial tasks, particularly those that require separation of duties by campus and accounting policy. These include but are not limited to purchasing activities in Gateway, Flexcard, GUS, Concur, People Soft, TOEs, TOFs. Will be a back-up Concur delegate as needed. Responsible for office supplies inventory including ordering and disposing of obsolete items. Assists with event logistics in support of the department as needed. This includes but is not limited to verifying menus, reservations, parking arrangements, student volunteers, signage and flyers. Assists individuals responsible for events to create and execute the event day of. Is the designated I-9 Tracker system user that verifies all I-9 activities required by campus, policy and law. Is responsible for disbursement, collection of keys for department controlled space. Is responsible for ensuring that everyone has access to VOIP phones and will train people to use Zoom VOIP phones. Will be responsible for submitting all facilities requests and if there is cost associated with a request, will verify with MSO or the financial team if that is okay and what funding should be charged. Assists MSO & Academic Personnel Manager with compiling data for temporary sub zero budget for TMP courses. Provides statistical information on enrollment, lecturers and academic student employees. Recruits and coordinates interviews and hiring process for teaching assistants and readers. Responsible for maintaining the temporary sub zero expenses in the unit database. Provides assistance for Technology Management related activities including hiring teaching assistants and readers, scheduling all courses and communicating with the MSO and Student Affairs Manager regarding teaching needs and issues. Assists with website updates as assigned by MSO or the administrative team. Assists in the coordination of seminars, workshops, campus meetings, and student enrichment events and ceremonies.
• 40% Advising/Course and Student Support - ADVISING: Provides advising for certificate students. Disseminates student and student related departmental information, via email, website. COURSE RELATED ACTIVITIES AND SCHEDULING: Coordinates the following quarterly processes: course scheduling, preparation and submission of instructor workloads, preparation of IRAL report, and teaching evaluations. Consults with the TM Student Affairs Manager and the Management Service Officer (MSO) on course scheduling and preparation. Develops and manages a system for course scheduling preferences. Prepares and reviews all proofs and updates the online quarterly schedule of classes. Implements course enrollment restrictions on schedule proofs and on campus systems. Provides enrollment statistics to assist in scheduling TA assignments. Prepares and submits alteration forms to Student Affairs Manager for approval. Responsible for requesting and managing one time use room request needed for the program. Will assist faculty and instructors with disable students' accommodation requests. In consultation with Student Affairs Manager, will manage wait lists, add code distribution, and special requests as needed. Responsible for ensuring that ESCIs are generated and disseminated each quarter. STUDENT DATABASE INFORMATION: Maintains current certificate student and alumni databases and systems as directed by the Student Affairs Manager. SCHOLARSHIP ADMINISTRATION: TM scholarship program includes Harold Frank scholarship awarded twice per academic year and the Young Innovator Scholars awarded each fall quarter. Responsible for ensuring that scholarship guidelines are followed and that only eligible students are in consideration for each scholarship. Compiles and ranks names for the TM Student Affairs Manager. Responsible for completing the necessary campus forms to disperse the scholarships.

Pandemic Statement

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals* under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.

For more information, please visit:

• UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information
• UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19
• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment. In accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (Clery Act), UCSB publishes an Annual Security & Fire Safety Report (ASFSR) to provide information regarding campus safety and security policies, crime statistics, fire safety information for on-campus student housing, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus UCSB-affiliated properties, and on public property adjacent to and accessible from campus. The report also includes fire statistics for on-campus student housing facilities, and campus policies concerning crime prevention, crime reporting, fire safety, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security & Fire Safety Report, visit www.police.ucsb.edu/asfsr. A hard copy of this report may also be requested by contacting the UCSB Police Department at (805) 893-3446 or 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours. To learn more about the Clery Act please visit www.police.ucsb.edu/clery-act.