Title: Administrative Assistant II - Apprenticeship Program Support

Salary Range: $2,300.00 Monthly

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Exempt

College: Big Sandy Community & Technical College

Campus Location: Prestonsburg Campus

Department: Workforce Solutions

Benefits

Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Administrative Assistant II - Apprenticeship Program Support position will manage all clerical functions and maintain all forms and files for the Apprenticeship Coordinator. This position is responsible for assisting with data entry in secure data management systems, preparing logistical outcome reports, assist with meetings and database management.

This is a Grant Funded position.

Job Duties:

• Maintain and organize program forms and files.
• Attend and assist in organizing outreach efforts, meetings and events.
• Field all incoming calls and direct callers to the Apprenticeship Coordinator.
• Assist in data entry, secure management systems and completing periodic performance measurement reports, and logistics.
• Manage all clerical functions for the office.
• Other duties as assigned.

Minimum Qualifications:

• An Associates Degree and one (1) year related work experience, is required. Related Field (Business Administration, English, Communications).
• Three (3) to four (4) years work experience is preferred.
• Effectively use interpersonal and communication skills including tact and diplomacy.
• Effectively use organization and planning skills with attention to detail and follow through.
• Work with exacting accuracy.
• Maintain confidentiality of work-related information and material.
• Establish and maintain effective working relationships.
• Work both independently and as a member of various teams, and in a collaborative manner to implement strategies for improving student persistence.