Job description
- Consider joining our diverse and dedicated team where every employee is integral to our success in delivering quality services to our growing community.
We’ve created something extra special – a great place to live and work! Many employees join the City of Sanford expecting just a paycheck and end up with a rewarding career in local government!
What’s in it for you:
- No premium costs to the employee for employee health, life (includes dependent), accidental death & dismemberment, and short-term disability coverage
- Affordable dental coverage
- Participation in the NC Local Governmental Employees’ Retirement System (one of the five best pension plans in the country)
- 401(k) supplemental retirement plan exclusive to public employees of NC (5% employer contribution)
- Recognition for longevity of service beginning with year five
- Tuition assistance (up to $2,000 per fiscal year)
- Employee assistance plan
- Flexible spending accounts
- Paid time off (holidays/vacation/sick)
- Competitive pay
- Opportunities for advancement
- For more detailed information, please visit https://www.sanfordnc.net/166/Benefits-Summary
Providing administrative support to department staff; receiving and processing incoming calls and visitors; preparing and maintaining records and files; preparing reports and other documents.- Acts as receptionist; greets visitors; ascertains nature of business; provides information within framework of established policies and procedures or directs callers to appropriate party.
- Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information, enters work orders and logs information into a variety of spreadsheets.
- Prepares and maintains a variety of office files and specialized records and accounts; assists with budget process; compiles information and verifies data; coordinates and assists with processing accounts receivable, accounts payable, payroll, budgetary and other financial data; reconciles invoices and processes for payment.
- Prepares department timesheets for payroll; reviews and reconciles timesheet with time cards; distributes payroll statements.
- Purchases and maintains inventory of general office supplies.
- Schedules and maintains appointment calendar and/or facility master schedules; makes travel arrangements.
- Receives, sorts, processes and distributes incoming and outgoing mail; maintains postage meter.
- Types a variety of documents including correspondence, permits, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; prepares presentation materials for meetings; distributes documents as appropriate.
- Prepares and updates membership rosters, policy and procedure manuals, etc.; performs related tasks as required.
Qualifications
Thorough knowledge of standard office practices, procedures, equipment, associated software (e.g. Laser Fiche, Munis, etc.), office assistance techniques, grammar, spelling and composition, City and departmental programs, policies and terminology, researching and preparing a variety of correspondence, forms, and other documents; ability to work independently, type and transcribe dictation accurately and at a reasonable rate of speed, make arithmetic calculations, compute rates, ratios and percentages, understand and apply governmental accounting practices in maintenance of financial records, express ideas effectively, both orally and in written forms, follow oral and written instructions, establish and maintain effective working relationships with associates, elected and appointed officials, and the general public.Any combination of education and experience equivalent to graduation from an accredited community college with major coursework in paralegal technology, secretarial science, business administration, or related field with moderate experience in administrative support and office operations. Possession of a valid North Carolina driver’s license upon hire. Obtain North Carolina Notary Public license within two years of employment. Must meet and maintain all certification, license and training requirements for position.
Miscellaneous Information
The City of Sanford is an Equal Opportunity Employer.
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