The Administrative Assistant (Porter) performs a variety of remote general administrative tasks for the Operations department.

Essential Functions:

• Provide general administrative and clerical support including but not limited to:
  • Compose, type, and distribute professional correspondence, memoranda, and E-mails
  • Manage project calendars and team calendars as requested
  • Assist and maintain Porter schedules
  • Review and respond to daily internal and external mail
• Coordinate meetings including but not limited to:
  • Prepare and distribute agendas and other meeting materials
  • Schedule meetings via MS Teams and MS Outlook
  • Meeting Notetaker: Record and transcribe meeting minutes
• Organize and maintain database
• Provide support of all Porter staff
• Conduct research, compile, and type statistical reports
• Attend virtual meetings as needed
• Assist with special projects as assigned
• Perform other related duties as assigned by management

Knowledge and Skills:

• Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Proficiency in MS Word, MS Excel, and MS Outlook a must
• Ability to use SharePoint
• Excellent communication skills-written and verbal
• Ability to prioritize projects and strong problem-solving skills
• Good attention to detail
• Ability to work independently
• Ability to speak, read and write English

Education and Experience:

• High School Diploma is required. Associate degree is preferred.
• 2 years’ relevant experience is required
• Bilingual in Spanish preferred
• A valid Class C driver's license is required
• Must be authorized to work in the U.S.
• Must be able to travel within the Continental United States (CONUS).
• Must pass a drug test, motor vehicle record check, a background check, and provide proof of being fully vaccinated for Covid-19 after accepting a conditional offer of employment.

AAP/EEO Statement

Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.