Job description
Position Information
College of the Redwoods
Position Title
Administrative Secretary I
Position Type
Staff
Department
Instruction
Location
Eureka
Summary
Performs a variety of specialized secretarial and administrative support duties, including (but not limited to) transcribing of complex, specialized, or technical notes or dictation, composing of original documents, development and administration of office routines and systems; independent research; budgetary record keeping and payroll data processing; and reception.
Essential Duties and Responsibilities
- Performs secretarial and clerical duties involving application of learning from prior experience and the use of independent judgment and an understanding of departmental functions and procedures.
- Develops and maintains a working knowledge of special terminology related to the function to which assigned.
- Evaluates existing intra-office workflow and recommends new or revisions to current procedures, processes, forms, and time lines to make a single office function more efficiently.
- Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, recurring reports, and statistical data. Composes routine correspondence and forms as necessary. May take and transcribe dictation as assigned.
- Initiates and answers telephone calls. Schedules appointments. Explains general program policies and procedures within the scope of authority. Provides information of a general or limited technical nature.
- Arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes hotel and travel reservations as directed. Attends meetings as assigned. Records, transcribes, and distributes minutes as directed.
- Maintains records of committee proceedings, assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources.
- May provide training and work guidance to student workers or other staff as directed.
- May process periodic payroll and personnel information including routine faculty and/or classified personnel functions, including preparation and forwarding of payroll authorizations, maintenance of vacation, sick, travel and other time sheets.
- Occasionally receives, handles and stores confidential information pertaining to the College or assigned department. Maintains confidentiality as required.
- May maintain budget records and files. May gather and compile information required by management for budget development and compliance.
- Performs related duties as assigned that support the overall objective of the position.
Qualifications
Knowledge and Skills
Requires a well-developed working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires thorough knowledge of proper English usage, grammar, spelling, and punctuation. Requires basic math skills sufficient to do sums, products, quotients, percentages and ratios. Must be skilled in using various standard office machines, including personal computers with word processing and spreadsheet applications.
Abilities
Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to perform complex office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions and special department terminology to relieve an administrator or manager of certain administrative details. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with students, staff, and the public using courtesy, and in a manner that reflects positively on the department and the College.
Physical Abilities
Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 wpm); sufficient visual acuity to recognize words letters and numbers.
Education and Experience
The position requires post high school course work in secretarial science or a related business field equivalent to a year of business school plus 2 years of progressively responsible experience in a secretarial capacity. Additional progressively responsible experience in a secretarial capacity may substitute for higher education.
Equal Employment Opportunity and Workplace Diversity
It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.
Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
College of the Redwoods values all members of our community and strives to create a diverse, nurturing, honest, and open environment. CR is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.
Licenses and Certificates
Hours
40 Hours/Week, 11 Months/Year, 1800 Hours/Year
Salary Grade
113
Salary
$21.68/Hourly (20-step salary range continues to a maximum of $38.04/Hour)
Contact(s)
Human Resources
Contact Phone
707-476-4140
Contact Email
hr@redwoods.edu
Start Date
TBD
Posting Detail Information
Posting Number
S00259P
Requisition Number
23-125
Job Open Date
12/07/2022
Job Close Date
01/04/2023
Open Until Filled
Special Instructions to Applicants
Quick Link for Posting
https://employment.redwoods.edu/postings/3800
Conditions of Employment
Offers of employment are contingent upon the successful clearance of a criminal background check, pre-employment physical examination, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during the recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university will be required.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
Benefits
Medical, dental, and vision insurance is provided by the District for all full-time employees and their dependents.
Application Process
Required Materials
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
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