Job Details

Payroll Title: LIBRARY AST 4

Job Code: 6759

Job Open Date: 11/17/22

Application Review Begins: 12/6/22; open until filled

Department Code-Name: LIBR-Library

Grade Type: PSS

FLSA Exemption Status: Non-Exempt

Union Code (Collective Bargaining Unit): CX-Clerical

Percentage of Time: 100%

Budgeted/Hiring Pay rate/range: $26.65-$30.62/hr.

Full Title Code Pay Range: $26.65-$34.97/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Working Days and Hours: M-F; 8am-5pm

Work Location (building, office, cubicle): Davidson Library - 1302A

Type of Remote or Hybrid Work Arrangement: A flexible work arrangement may be requested for up to one or two days per month.

Department Marketing Statement

Special Research Collections acquires, preserves, and makes accessible rare, valuable, or unique materials that support UC Santa Barbara students, faculty, and research programs, as well as the scholarly community.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

Under the direction of the Assistant Director of Special Research Collections (SRC) and working collaboratively with Curators and the Archival Processing team, the Archival Processing Specialist accessions incoming archival collection materials in all formats, creates and establishes processing plans for collections, processes collections, including those containing audiovisual and born-digital elements, trains and supervises students in the processing of simple collections or portions of collections, creates indexes, container lists, and finding guides.

Required Qualifications

Bachelor's Degree or equivalent training and/or experience.
Evidence of ability to organize and analyze information, set priorities, manage projects, meet deadlines, and work collaboratively alongside team members.
Demonstrated ability to analyze and resolve complex problems and recommend solutions.
Ability to independently learn new technologies and their applications in libraries.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.

Preferred Qualifications

Knowledge of current national archival and descriptive standards and best practices, including appraising, accessioning, arranging, and describing special collections materials.
Familiarity with ArchivesSpace, Encoded Archival Description, Filemaker Pro, and Online Archive of California.

Conditions of Employment

Satisfactory completion of a conviction history background check
UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

Collections Management & Processing 80%

Accessions incoming archival collection materials in all formats. Create and maintain accession records for all new acquisitions and donations in ArchivesSpace in accordance with established national and local practices. Processes collections by creating a descriptive framework for use by researchers. Responsibilities include arrangement and description of personal papers, organizational records, photographs, graphic art materials, audiovisual materials, born-digital materials, and ephemera following current archival practices. Develops and documents processing plans for archival collections, processes complex collections, trains and supervises students in the processing of simple collections or portions of collections. Directs student staff in preservation, rehousing of collections, and creating container lists for collections. Using ArchivesSpace, Excel, and other tools, creates EAD finding guides for publication in the Online Archive of California (OAC), and works with online and local databases, indexes, and other descriptive access tools as needed. Maintains and revises EAD guides as needed. Coordinates work with cataloging staff to ensure completeness and accuracy of catalog records. Contributes to metadata creation for born-digital and digital materials and collaborates with digitization staff on collections being digitized. In cooperation with Special Research Collections and other library staff, assists in developing and coordinating digitization projects of collections for preservation and access, including born-digital formats. Collaborate on implementing policies, procedures, and best practices for metadata creation and for collections maintenance across the SRC’s collecting areas. Writes or updates documentation and procedures.

Student Supervision 10%

Hires, trains, directs, and evaluates student assistants in basic processing activities for archival and manuscript collections, including arrangement, description, creation of inventories, and preservation rehousing. Trains student staff in handling and care of special format materials such as works of art on paper, photographs, and fragile manuscripts. Reconciles student time cards via an electronic timekeeping system. Coordinates projects. Prepares written reports on objectives reached and contributes to the formulation of program goals and priorities.

General Operational Support 5%

Provides general operational support to SRC as needed including occasional desk-duties and public service assistance. Performs additional duties as assigned.

Professional Engagement & Development 5%

Expands knowledge of the job, library technical services (methods and tools), and broader Library and University policies by: attending training sessions, seminars, and workshops; participating in self-directed tutorials; consulting print and electronic resources; and participating in the SRC learning activities. Attends regular departmental and unit meetings. Participates in library and system-wide committees, as appropriate.

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Reasonable Accommodations

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