Job description

The Assistant Registrar plays a key role in the successful operation of the Academic Resource Center “one-stop shop” that is being developed at Nazareth, overseeing all “front end” operations for the Center. As such, this person joins the team at an exciting time, with the opportunity to contribute to the planning process for the Center and helping to ensure that the launch of the Center is aligned with best practices and ready to meet the needs of a diverse student body. This includes direct supervision of the Senior Department Assistant in Registration and Records and working closely with the Senior Department Assistant in Academic Advisement to ensure cohesion across “front end” operations and delivery of the highest standards of customer service for all who interact with the Center. The Assistant Registrar also supports the Associate Registrar in managing all processes related to undergraduate and graduate student records and registration, including maintaining the degree audit system. This position is also responsible for the annual development of undergraduate and graduate catalogs.
Essential FunctionsRegistration and enrollment:

• Support the Associate Registrar in managing all technical components related to undergraduate and graduate registration processes, ensuring that all relevant coding and set up is accurate in the Colleague student information system.

Responsible for execution of:

• Registration related office operations for undergraduate and graduate students, including registration functions for all unique circumstances that require staff intervention to support timely and accurate student registration status.
• Degree Audits: Support the Associate Registrar in updating and maintaining all undergraduate and graduate degree audits. Review of degree audits for all undergraduate and graduate students who have applied for commencement. Communicate with the students to notify them of missing requirements and coordinates with Departmental chairs for major, certification and minor requirement completion. Process exceptions/petitions.
• Front End Coordination and Supervision: Supervise the Senior Department Assistant in the Registration and Records office and work closely with the Senior Department Assistant in Academic Advisement to ensure cohesion across “front end” operations and delivery of the highest standards of customer service for all who interact with the Center. Develop and maintain a coordinated front end schedule to provide timely responses to in-person, phone, and email traffic. Develop and maintain plans for cross-training staff to address the variety of needs of the Center’s constituents.
• Annual Catalog: Oversee the annual development of the undergraduate and graduate catalogs. Work with stakeholders across campus to collect and organize updated information. Utilize Acalog software to complete catalog updates. – 25%

Required Education, Experience, Technology Applications and Skills

• Bachelor’s degree required.
• A minimum of one year of experience in higher education or or other relevant office experience.
• Supervisory experience.
• Flexible and detail-oriented, with excellent written/verbal communication and interpersonal skills.
• Proficiency in the use of technology including Microsoft Office Suite and databases.
• Exceptional organizational skills and be able to attend to and prioritize projects.
• Ability to successfully manage interpersonal working relationships. As appropriate, collaborate with staff in other units and divisions to achieve the goals of the College.
• Strong written and verbal communication skills.
• Handles confidential information sensitively and appropriately.
• Demonstrates commitment to working in a diverse workplace and to building a pluralistic community by promoting an increased understanding of individual differences and perspectives that will enable workforce cohesiveness.
• High emphasis placed on professionalism, efficiency and a positive attitude.
• Annual participation in professional development; focuses on acquiring, improving and applying technological and other skills that are essential to achieving the goals of the College

Preferred Education, Experience, Technology Applications and Skills

• Master’s degree
• Experience in use of higher education databases such as Colleague or Banner.

Supervisory ResponsibilitiesSee above.
Physical Requirements Equipment to be used

• Datatel/Colleague – Advanced
• Informer Reporting – Intermediate
• eCredentials Vendor Web Interface – Advanced
• OnBase Scanning System -Advanced
• Excel – Intermediate
• Microsoft Office Software – Intermediate
• Fax/Copier – Intermediate

Posting Detail Information

Posting Date
11/04/2022

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Job Type: Full-time

jackharris.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jackharris.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jackharris.com is the ideal place to find your next job.