Assistant to Dean
Job description
Performs responsible technical, clerical or program administrative duties to relieve the dean of administrative details. Work involves planning, organizing, performing, and supervising a variety of administrative activities and may require supervision of one or more clerical assistants. Work is performed under general supervision with latitude for initiative and independent judgment within the college's established policies and procedures.
Interprets policies and explains procedures relating to academic activities performed in the college. Handles routine and special and confidential correspondence. Maintains and balances numerous operating accounts for the college. Performs specialized tasks requiring a high level of organizational skill, typing, and the taking of dictation and the preparation of college documents for distribution to the departmental chairs, faculty, and the administration. Develops special administrative analyses and summary reports. Performs related work as assigned.
Should have three or more years of considerable progressively responsible experience in general office practices and procedures, including some administrative work and personnel supervision, preferably in a higher education environment. Experience in scheduling meetings, preparation of documents, requisitions, reports, and vouchers, required.
Thorough knowledge of modern office practices and procedures and the use of office machines, personal computers, and various office equipment. Knowledge of various software programs including but not limited to Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand and interpret pertinent policies and procedures clearly and accurately.
Graduation from a high school with either advanced secretarial training or college level courses in business administration or a combination thereof. Bachelor's degree preferred.
Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Excellent verbal and written communication skills. Must be well organized. Able to multitask, work independently with little supervision, and solve complex problems. Ability to establish and maintain effective working relationships with supervising personnel, co-workers, subordinates, students, and the general public. *Regular reliable attendance is required. * Typing test required. *This position is designated as security sensitive (Mod) and requires a criminal background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
To apply, submit a state of Texas application, letter of application, resume and list of three references to the Human Resources Department at the address below
Human Resources Department
3410 Taft Boulevard
Wichita Falls, TX 76308
Phone: 940-397-4221
Fax: 940-397-4780
E-mail: human.resources@msutexas.edu
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