Job description
Position Details
Position Information
Recruitment/Posting Title
Clerical Assistant
Posting Number
22TM0690
Department
School Public Affairs & Admin
Overview
The School of Public Affairs and Administration (SPAA) at Rutgers University-Newark is highly recognized for its knowledge and competence in public service and administration, with particular attention to the fields of performance management, management, and improvement. Rutgers SPAA is highly ranked by U.S. News and World Report and accredited by NASPAA- the Network of Schools of Public Policy. In addition, SPAA is the first U.S. school to earn full international accreditation from ICAPA- The International Commission on Accreditation of Public Administration Education and Training Programs.
Posting Summary
Rutgers University-Newark is an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Clerical Assistant for the School of Public Affairs and Administration (SPAA). Under the broad direction of the Business Manager in the School of Public Affairs and Administration, Rutgers-Newark, the Administrative Assistant will provide financial, administrative, and clerical support to the Finance Office.
This position is responsible for and not limited to the following:
This position is responsible for and not limited to the following:
- Prepares and mails appointment letters to instructors assigned to teach in non-credit and distance learning programs within SPAA.
- Follows up with instructors that do not return their letters by the pre-determined deadline.
- Updates the excel workbook that tracks all appointments for noncredit and distance learning programs.
- Tracks student payments and refunds in Ancor.
- Creates and updates the personnel information (contact info, salary, course info, job code, etc.) on the part-time spreadsheet. Creates and mails out Part-Time Lecturer, Co-Adjutant, Graduate Fellow, Teaching Assistants and Graduate Assistant appointment letters.
- Updates the information packet.
- Prepares and submits forms to the Office of Winter and Summer Sessions for instructors teaching during those sessions.
- Participates in training, workshops, and other activities which are necessary in order to carry out administrative responsibilities in an effective and efficient manner.
- Prepares ERF’s for Business Manager’s review and approval
- Supports the Finance Office by entering data in the financial shadow system.
- Reviews expense reports for supporting documentation.
- Files up-to-date records to assist the Business Manager during the reconciliation process.
Position Status
Part Time
Hours Per Week
19.5
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Nonexempt
Position Salary
$18-$27 per hour
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience
- High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
- An equivalent combination of education and/or experience may be substituted for the experience requirement.
Certifications/Licenses
Preferred Qualifications
- Computer literacy and proficiency in Microsoft Word, Excel, Google Docs and database management
Required Knowledge, Skills, and Abilities
Requires a high school/vocational school education or equivalent plus four years of any equivalent combination of:
- Clerical experience, secretarial experience, advanced secretarial or business training, or college-level study.
- Requires the ability to record and maintain data in computerized and non-computerized formats.
- Must be able to communicate effectively.
- Must have effective client service skills.
- May require the ability to lead a group.
Equipment Utilized
Standard office copier, scanner, & fax systems
Physical Demands and Work Environment
N/A
Special Conditions
Posting Details
Posting Open Date
12/01/2022
Posting Close Date
03/01/2023
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
jackharris.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jackharris.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jackharris.com is the ideal place to find your next job.