Wheeler Staffing Partners is hiring an Executive Assistant in Tucson, AZ on a contract basis. The Executive Assistant will be responsible for performing comprehensive and specialized administrative functions of a highly responsible and confidential nature for the Executive Leadership Team of a health network. This is an onsite role Monday - Friday. Must have received or be willing to receive the COVID-19 vaccination by the date of hire to be considered. Proof of vaccination is required. Contact Caroline Moret (cmoret@wheelersp.com) or apply today to be considered for this great opportunity!

Executive Assistant Responsibilities:

• Prepare and coordinate the receipt of materials for Committees or Councils for review: consent agenda items from board subcommittees, action items, and informational items.
• Follow up and coordinate items assigned for action at committee and/or councils
• Prepare agendas, record and publish minutes, charters, and guidelines for committees and/or councils. Distribute meetings minutes within five business days of the meetings
• Maintain schedule for meetings, appointments, and arranges travel
• Prepare check requests, credit card statements, and employee expense claims for Executive Leadership Team members
• Analyze and prepare executive summaries of various operating and administrative reports
• Compose correspondence and memoranda and compiles required documents and reports
• Plan, coordinate, and implement special events-receptions, luncheons, dinners, and retreats, etc
• Process incoming correspondence for Executives review and direction
• Research, analyze, and summarize statistical data for benchmarking purposes
• Participate in technical development activities/education to enhance job performance
• Coordinate all associate and leadership forum meetings. Draft agendas, presentations, load equipment, room setup, etc. Perform complex calendar management.
• Draft internal and external correspondence including executive summaries, letters, memos, etc
• Receive and respond to an average of 100 emails daily
• Provide ongoing support related to hospital regarding contracts, letters, forms, presentations, agendas, scheduling of meetings, etc
• Assemble and maintain information needed for calendars, press releases, forms, newsletters, surveys, etc
• Perform Network related functions such as scheduling of meetings, preparation of agendas, presentations and minute taking, processing of contracts
• Must have proven ability to maintain confidentiality at all times. Work professionally and independently

• High School Diploma or General Education Diploma (G.E.D.)
• Associates degree in office administration or related field preferred
• Three to five years of progressively responsible administrative support experience.
• Must type at least 65 WPM.
• Must have expert knowledge of Windows operating systems, and various programs used on a daily basis, including but not limited to, Outlook, Excel, Power Point and MS Office.
• Experience with heavy calendar management
• Previous experience supporting executive-level individuals preferred

WSP specializes in filling your company’s contract, contract-to-hire, direct hire, contingency, and executive positions with professional candidates. From our Executive Retained Search Teams, Direct Hire and Contract Staffing Professionals, and RPO Service offerings we create models to deliver a world-class service, with a sense of urgency and professionalism. Our connections and our candidates combined with a staff backed by over 20 years of experience, ensure that our clients are seeing the right candidates for their career openings.

WSP is committed to creating a diverse environment and is proud to be an equal-opportunity employer.

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