Job description

Job Description

The College of Arts and Sciences seeks to hire a Coordinator who will, under minimal supervision, coordinate processes and provide support for senior leadership in the College. This position is responsible for representing the College and University by communicating with internal constituents, including faculty, staff, and students, and external constituents; processing, updating, and maintaining student records, particularly related to academic progress; drafting correspondence and memos; coordinating travel arrangements and reimbursements; maintaining calendars; arranging events; and duplicating and distributing material.

Learn more about the College of Arts and Sciences at:

https://www.slu.edu/arts-and-sciences/index.php

This position will require the individual to work in the office, with the flexibility to also work remotely and meet the requirements of the SLU Remote Staff Flexible Work Policy.

Job Duties

• Assist and support Associate Deans for Undergraduate Affairs and Graduate Affairs with managing student records related to academic progress.
• Greet visitors and serve students as their initial point of contact with departments, faculty, and staff, including Academic Advising answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity.
• Coordinate and perform administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems.
• Coordinate student-related events including Pre-Commencement and Student Excellence Award ceremonies.
• Provide administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff.
• Handle or assist with confidential issues or sensitive records; provides technical support.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• In-depth knowledge of academic program requirements, university policies regarding academic processing, and the ability to make appropriate decisions related to student academic progress in consultation with the Associate Deans
• Knowledge of administrative procedures and research data-analytic techniques
• Knowledge of the functions of college operating procedures
• Must possess strong analytical and organizational skills, good judgment, and initiative
• Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
• Ability to develop and maintain effective professional relationships across multiple levels of the organization
• Ability to coordinate multiple priorities
• Ability to operate a computer and use appropriate software applications and peripheral office equipment
• The ability to easily communicate departmental procedures and policies to students, parents, and faculty
• The ability to answer complex questions
• The ability to share information in a clear and concise manner and tailor the communication to the specific audience

Minimum Qualifications

Bachelor’s degree; supplemented with one (1) years of relevant experience.

Online applications must include:

• Resume including academic and work background
• Cover letter addressing interest in the position and fulfillment of required qualifications

Vaccine Protocol

Saint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the University’s vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employee’s start date will result in termination of the employment. Proof of vaccine will be submitted through an online portal made available to you during your Workday onboarding tasks.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• relevant work: 1 year (Required)

Work Location: One location

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