As a Corporate Secretariat Assistant, you will work closely with, and at the direction of, the Corporate Secretariat Manager – US Operations to administrate all corporate secretariat functions regarding the operation of US legal entities (“US Companies”).

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following…

• Manage board annual meeting logistics, record minutes and facilitate board communications of entities.

• Manage the process of preparation of written shareholder/member and board consents in lieu of annual meetings.

• Prepare ad hoc shareholder/member and board consents at varying level of complexity.

• Maintain the accuracy and integrity of core corporate data for US Companies in entity management database.

• Prepare financial interests disclosure statements for US Companies to assist the litigation team in responding to interrogatories.

• Review requests for execution of documents on behalf of the US Companies for accuracy and correct as needed. Arrange for their execution, notarization and legalization, as required.

• Manage the preparation, execution and filing of charter documents (i.e. certificates of incorporation/formation, amendments, certificates of authority to do business in states, certificate of change of registered agent/office, certificate of conversion, withdrawals, dissolution, strike-off, etc.) and other compliance documents as required.

• Prepare affidavits, declarations, powers of attorneys, incumbency and officer’s certificates, proxies, relationship letters, or other documents as requested.

• Issue stock certificates.

• Maintain key corporate documents and records i.e. minute books and stock records;

• Work with Corporate Secretariat Manager – US Operations and GSK Tax department to support of merger and acquisition transactions entity integration and prepare related ancillary documents and assist with other post-closing matters.

• Order and obtain requisite corporate documents for US Companies.

• Maintain the master spreadsheet of US Equity Investments to monitor publicly traded companies.

• Upon receipt of the issuer’s annual general meeting (the “AGM”) materials, obtain voting instructions from appropriate internal authorities and vote online in a timely manner.

• Work closely with Trustee and Investor Relations (U.S.) on matters relating to GSK’s American Depositary Receipt program and ensure that shareholder inquiries are properly addressed.

• Maintain relationship with Registered Agent and ADR Depositary.

• Work closely with GSK Treasury on banking matters and paying agent arrangements.

• At the direction of the Corporate Secretariat Manager – US Operations work on any other Corporate Secretariat matter relating to the maintenance and support of the US Companies and the support of the global GSK Corporate Secretariat team and its work.

Why You?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• High School Diploma

• 2+ years' Corporate Secretarial experience

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Some experience of working with Company Secretariat Software

• Knowledge of company secretariat procedures

• Good organizational and administrative skills

• Computer literate

• Ability to work unsupervised and take responsibility for matters within scope of role

• Ability to communicate clearly at all levels

• Team player which an ability to build productive relationships with colleagues and key stakeholders.

Why GSK?

Our values and expectations are at the heart of everything we do and form an important part of our culture.

These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities:

• Operating at pace and agile decision-making – using evidence and applying judgement to balance pace, rigour and risk.

• Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.

• Continuously looking for opportunities to learn, build skills and share learning.

• Sustaining energy and well-being

• Building strong relationships and collaboration, honest and open conversations.

• Budgeting and cost-consciousness

• LI-GSK

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

At GSK, the health and safety of our employees are of paramount importance. As a science-led healthcare company on a mission to get ahead of disease together, we believe that supporting vaccination against COVID-19 is the single best thing we can do in the US to ensure the health and safety of our employees, complementary workers, workplaces, customers, consumers, communities, and the patients we serve.

GSK has made the decision to require all US employees to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. The only exceptions to this requirement are employees who are approved for an accommodation for religious, medical or disability-related reasons.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.