JOB TITLE: Department Assistant
CLASSIFICATION: Administrative
DIVISION: Academic Affairs
DEPARTMENT: Mathematical Sciences
REPORTS TO: Chair, Mathematical Sciences
FLSA STATUS: Hourly, Non-Exempt - 37.5 hours per week

Minimum Job Qualifications

60+ college credits, Associate’s degree, specialized training or certification in related area, or five or more years of related and commendable work experience;

Demonstrated advanced working knowledge of finance procedures and systems;

Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills;

Exceptional ability to build and maintain effective working relationships;

Exceptional data entry and processing skills;

Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications;

Work well independently and in a team environment;

Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality; and

Commitment to professional development.

Essential Job Functions

Within established department procedural guidelines, the incumbent performs advanced or complex administrative support functions to complete assigned duties and ensure compliance with University policies and external I governmental agency regulations.

Essential job functions may include, but are not limited to the following:

Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency;

Perform advanced data and document processing functions in automated systems;

Prepare and distribute financial reports;

Respond to walk-in, e-mail and telephone inquiries and resolve related issues;

Maintain an organized office and protect sensitive/confidential information;

Access, retrieve and store records according to established file systems

Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable;

Compile and analyze financial and/or statistical data

Prepare and distribute general correspondence and financial reports;

Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.

Working Conditions

Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.

Physical Demands

Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.

Lincoln University is an equal opportunity employer and encourages women, people of color, individuals with disabilities, and veterans to apply The University is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.