About the company

Albertsons Companies is at the forefront of the revolution in retail. With a fixation on innovation and building culture, our team is rallying our company around a unique vision: forging a retail winner that is admired for national strength, deep roots in the communities we serve, and a team that has passion for food and delivering great service.

Albertsons is one of the largest retail employers, providing approximately 300,000 jobs across 2,200 stores, 22 distribution centers, 20 food and beverage plants and various support offices. We operate in 34 states and the District of Columbia under the Albertsons banner, as well as Safeway, Tom Thumb, Jewel Osco, Shaw’s and many more recognizable names.

What you will be doing

The Department Specialist ensures that our internal and external customers’ needs are met and exceeded by delivering quality efficient service. This position supports the Office Services department by performing tasks such as building management, building occupancy analytics, seat and space coordination, furniture and ergonomic support, vendor direction and oversight, event setup, invoicing, conference room management and assisting employees with general questions and employee office/building tickets.

The position will be based in Pleasanton CA,

Main responsibilities

• Process department invoices and work with vendor partners to receive and process invoices before period close. Enter invoices into office services tool and keep track of monthly charges for cost centers.
• Assist team members to maintain data within software programs such as Zynq, Corrgio and invoice tracking office services software.
• Provide tracking assistance for campus headcount and daily building occupancy tracking.
• Schedule service calls for pest control, vending, shred bins, etc.…
• Conduct daily campus walks to ensure conference rooms equipment is in working order, break rooms and general use office areas are clean, stocked, free of clutter and furniture is in good condition.
• Order office supplies for entire campus.
• Campus event/conference room set ups. Setting up tables, chairs, speakers, moving stuff around. Coordinating with outside vendors for equipment rentals. (No heavy lifting required)
• Keep track of onsite and office site furniture inventory.
• Receptionist duties as needed.
• Assist with other department tasks and projects as needed.

A copy of the full job description can be made available to you.

** The salary range is $ 43,200 to $ 56,220 annually. Starting salary will vary based on criteria such as location, experience, and qualifications. There may be flexibility for exceptional candidates. **

What we are searching for

• Flexibility is a must, typical hours 8-5 Monday through Friday with occasional overtime (early morning/late evenings).
• Candidate must be driven/team-oriented individual.
• Travel to other business locations within the state.

We believe the successful candidate has these qualifications and experience:

• Administrative experience preferred.
• Project coordination
• Vendor coordination
• Finance or Invoice experience
• Data analytic experience
• High School Diploma
• MS office suite exp. Proficient with excel formulas data entries needs to understand how to maneuver around in a worksheet.

What it is like at Albertsons?

Albertsons Culture Principles

Compassion: We always treat each other with kindness and respect

Team: We always support and recognize each other

Inclusive: We always value everyone’s perspective

Learning: We always strive to grow and develop ourselves and others

Competitive: We always act with integrity to win over the customer

Ownership: We always take actions to drive our success