As a part of the Tenet and Catholic Health Initiatives family, Conifer Health brings 30 years of healthcare industry expertise to clients in more than 135 local regions nationwide. We help our clients strengthen their financial and clinical performance, serve their communities and succeed at the business of healthcare. Conifer Health helps organizations transition from volume to value-based care, enhance the consumer and patient healthcare experience and improve quality, cost and access to healthcare. Are you ready to be part of our solutions? Welcome to the company that gives you the resources and incentives to redefine healthcare services, with a competitive benefits package and leadership to take your career to the next step!

JOB SUMMARY

The Executive Administrative Assistant is responsible for providing administrative support to C-suite level leadership and their direct reports of Conifer Health Solutions which may include Business Unit President, Sr. Vice Presidents, Vice Presidents and Sr. Directors. This position is responsible for assisting the department in the daily business activities and handling sensitive and confidential information in a professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Others may be assigned.

• Extensive and involved calendar, travel schedule management and decision making, and call resolution for Sr. Executives and team.
• Proactive, accurate & timely completion of routine daily, weekly, monthly tasks as assigned (reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prioritize and present solutions to meet deadlines in a fast-paced environment.
• Serves as a leader and mentor for Admin Assistant team; Functions as a liaison with internal/external admins to resolve scheduling issues
• Prepares travel and expense reports for all supported leaders resolving all issues; reviews reports for leaders’ approval.
• Maintains department functions including budget management, report creation and processing, department files, vendors, supplies, and equipment.
• Meeting preparation (logistics, documents, presentations, catering, etc.) for leadership team and Quarterly Board Meetings
• Serves as point of contact when providing internal and external representation of supported leaders to proactively resolve issues, before they arise or escalate.

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Dealing with Ambiguity – effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably
• Strong interpersonal and conflict management skills
• Strong organizational and multi-tasking skills
• Must be detail oriented, organized, flexible, and willing to assume new projects
• Ability to maintain strict confidentiality is required
• Ability to interact effectively with all levels of staff and management is essential
• Intermediate MS Office required (Outlook, Excel, Word, PowerPoint)

Conifer requires its candidates, as applicable and as permitted by law, to obtain and provide confirmation of all required vaccinations and screenings prior to the start of employment. This may include, but is not limited to, the COVID-19 vaccination, influenza vaccination, and/or any future required vaccines and screenings.

EDUCATION / EXPERIENCE

Include minimum education, technical training, and/or experience preferred to perform the job.

• High School Diploma or equivalent required
• 5-8 years of experience supporting executive level leadership
• 3-5 years of experience supporting C-suite level leadership preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work in sitting position, use computer and answer telephone

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Work Environment

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.