The Executive Administrative Assistant (EAA)/HR Specialist has significant experience in the field and is able to perform at a high level across multiple functions with little assistance in an exceptionally collaborative team atmosphere in a complex and rapidly growing Center within the MAC. EAA/HRS uses experience, exceptional judgement and professionalism, often requiring minimal supervision, to oversee a variety of operational functions in support of the director of the UCSF Dyslexia Center and ALBA lab within the division of the Memory and Aging Center. EAA/HRS serves as primary contact for both the Dyslexia Center, Alba lab and other Programs under Applied Neurosciences. The EAA/HRS will facilitate communication and manage multiple projects, including oversight and coordination of complex logistics, documentation, federal compliance, create systems for on/offboard hires, and completes and organizes HR actions to support Alba lab, Dyslexia Center and minimally other Applied Neurosciences including the California State funded Bench to School initiative and the Multitudes Program (also a multi-million dollar state funded program). Analyzes and resolves operational problems of complex scope across all Centers//Labs and a critical and proactive team member supporting budgets, federal and state grant reporting, compliance and creation and maintaining BioSketch and other NIH grant related requirements.

The position requires balancing multiple, often simultaneous activities and the ability to prioritize work to ensure that tasks are completed on time with exceptional professionalism and in the team spirit that the Dyslexia Center and Alba lab embodies. The position also requires a high level of professionalism, independence, strong interpersonal and communication skills, the ability to support and work very collaboratively in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and performed. The successful candidate will be a self-motivated, professional, and highly organized individual.

Note: This position involves a 100% in-office commitment

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

The Memory and Aging Center (MAC) is the largest division within the Department of Neurology with a diverse workforce of over 260 employees. The Department of Neurology is a teaching, research and clinical care unit within the School of Medicine (SOM) with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences.

The Department has an annual operating budget in excess of $120M and has been the #1 recipient of NIH funding across all U.S. Departments of Neurology for the past 6 consecutive years, in addition to being the #1 recipient of philanthropic dollars across all departments at UCSF.

The Department of Neurology’s mission includes delivering the most exceptional clinical care to our patients, leading transformative cutting-edge research, and training the leaders of tomorrow in both neurology and neuroscience. Our department’s faculty, trainees, and staff work at a University and in a community that values and embraces diversity and strives to make an impact worldwide through our global and public health efforts.

Maria Luisa Gorno Tempini, MD, PhD is the PI and director of the Alba Language Neurobiology laboratory which resides within the Division of the MAC and encompasses 4 major initiatives- The Primary Progressive Aphasia (PPA) lab studies and phenotypes the three variants of PPA. The UCSF Dyslexia Center and the Schwab Dyslexia and Cognitive Diversity Center (DCDC) study dyslexia in children and adults. Third, the Alba lab includes a state-funded effort coined the Multitudes Program. This research study assesses the risk for dyslexia in young children in California schools. Lastly, the Alab lab is part of a state-funded multi-center initiative with UCLA and UC Hastings called the California Institute on Law, Neuroscience and Education (CILNE). This initiative studies neurodiverse justice-involved youth in California, ultimately to offer solutions to reduce justice system involvement.

Dr. Gorno Tempini also holds the Charles Schwab Distinguished Professorship in both Neurology and Psychiatry at UCSF.

• Bachelor's degree in related area and minimum three years exprience/ or equivalent combination of experience / training.
• Experience and high proficiency working with webinar and teleconference software like Zoom and WebEx
• Strong proficiency with office equipment (computers, phones, multi-function devices (printer/scanner/copier/fax))
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Ability to use discretion and maintain confidentiality.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

• Highly proficient with an Org Chart software that is recognized in the industry
• Knowledge of common University-specific computer application programs (e.g. BearBuy, MyExpense, PeopleConnect, and other MyAccess applications)
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Microsoft Office certification or equivalent
• Solid knowledge of common University-specific computer application programs.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Campus

007377 ADMIN OFCR 3

Administrative Support, Professional (Non-Clinical)

99 - Policy-Covered (No Bargaining Unit)

Career

100%

Mission Bay (SF)

Days

8 Hours

M-F, 8:30am-5pm; 100% in person