Job description
Job Summary:
Under general supervision, responsible for providing advanced administrative support for senior management and executives.
Job Duties:
- Prepares correspondence, memoranda, reports, or related documents and materials.
- Initiates routine and non-routine correspondence/memoranda as needed.
- Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.
- Monitors emails and assist with timely and appropriate responses for priority matters.
- Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
- Utilizes assistance of one or more lower level secretaries on a reporting or project basis.
- Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly.
- Assists in directly organizing and obtaining documents needed for meetings.
- Drafts agendas, and prepares and distributes meeting minutes.
- Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
- Organizes and maintains files and key documents for appropriate record keeping.
- Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures.
- Performs all other duties as assigned.
Education:
Bachelor's degree in related field is required. Experience accepted in lieu of degree.
Experience:
Five (5) years of related experience is required.
Additional Licenses and Certifications:
None.
Supervisory Requirements:
None
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