Job description

Description: Please submit a cover letter with your resume explaining why you are interested in this position.
ABOUT CADRE: Since 1998, Direction Service has housed the National Center for Appropriate Dispute Resolution in Special Education (CADRE), funded by the Office of Special Education Programs (OSEP) at the US Department of Education. CADRE works with OSEP, state education agencies (SEAs), early intervention lead agencies (LAs), parent centers, other technical assistance (TA) providers, and nationally respected professionals and organizations to increase the nation’s capacity to effectively resolve special education disputes, reducing the use of expensive adversarial processes. CADRE provides easy access to information and assistance that supports the implementation of effective dispute prevention and resolution systems and enhances the capacity of parents and educators to collaborate, problem solve and ultimately arrive at a shared vision of how a child’s education/early intervention needs can appropriately be addressed. CADRE is strongly committed to promoting cultural and linguistic competency in assisting agencies with system improvement, as well as in their own self-improvement efforts.

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Position Summary*
The Executive Project Assistant supports CADRE’s operations of activities, including: maintaining databases and server files; answering or directing phone or written inquiries; maintaining inventory and managing the distribution of publications; recording, editing and distributing minutes for board, staff and other meetings; assembling and displaying materials for meetings; scheduling meetings (using Doodle); operating office equipment (e.g., copier, scanner, telephone system, projector, computer); ensuring an organized and stocked team meeting environment; managing national webinar hosting and virtual meetings via Zoom; updating websites and managing multiple listserv lists; working with vendors and contractors and tracking invoices; distributing, collecting and reporting surveys (with SurveyMonkey); drafting and distributing monthly newsletter (with MailChimp); updating web pages to include events, articles and information; and helping track multiple activities and timelines for the team.

This position requires initiative, dependability, responsiveness, flexibility, and professionalism. It is anticipated that responsibilities associated with the position will change over time as a reflection of changing OSEP and CADRE priorities, employee skills and interests, as well as possible amendments to the law and regulations.
This position summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Hours of operation: Generally, Monday – Friday 8:00 AM – 4:30 PM. Occasionally (once or twice per year) may involve work outside of normal schedule.
Travel: Limited local travel within Eugene/Springfield. Position may involve rare out of state travel for up to five days (up to twice per five-year cycle).
Direction Service is proud to be an equal opportunity workplace. We are committed to diversity and inclusion, and we seek applicants from all backgrounds to join our teams. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by law.
Requirements:
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Required Skills, Knowledge, Abilities*

• Excellent oral and written communication skills
• Ability to work independently, as well as collaboratively, with a team
• Able to perform work accurately and thoroughly within expected timelines
• Ability to take direction, as well as self-managing time and prioritizing tasks
• Ability to work proactively to resolve concerns and problem-solve technology
• Experience supporting project-based organizations/teams
• Proficient in Microsoft Office Word, Excel, PowerPoint, and Outlook. Ability to learn and become proficient at: Survey Monkey, Dropbox, Doodle, Zoom Meeting/Webinar, Adobe Captivate, YouTube, Asana, social media programs, and other web-based and software applications
• Experience with supporting and organizing small and large meetings
• Experience answering inquiries and communicating with external stakeholders
• Ability to anticipate needs and willingness to take initiative to better the Center
• Shows consideration for and maintains good relations with others
• Represents CADRE professionally and respectfully to all internal and external stakeholders

Preferred Skills, Knowledge, Abilities

• Advanced skills in Excel, Adobe Captivate, survey software, and Zoom
• Experience editing publications and/or resource materials
• Experience in creating 508-accessible documents (e.g., MSWord, PDF, PowerPoint)
• Experience supporting large conferences
• Knowledge and ability to promote CADRE via various social media marketing applications
• Skills in graphic design (e.g., Photoshop, Illustrator)

Education, Experience & Other Training

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Required Education and Experience*: Associate’s degree from an accredited college or university in business technology, communication, or related field with minimum of three years of responsible experience providing complex administrative support to management.
Substitution: Demonstrable equivalent combination of education and experience sufficient to successfully perform the essential functions of the job as listed.

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Preferred Education and Experience*: Bachelor’s degree in business technology, communication, or related field with minimum of five years of responsible experience providing complex administrative support to management and work teams.

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Work Environment and Physical Demands*
This job operates in a casual work office environment located in Eugene, OR, as well as via remote work. Work at office may be required.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. This is 80% a sedentary position, however, will require packaging and transporting publication orders to the post office, and transporting materials to set up large meeting rooms. Physical requirements include the ability to: lift stacks of publications and boxes; open cabinets and storage spaces; transport packages via a utility hand truck (push/pull) between buildings; reach and bend or stand as necessary. While performing the duties of this job, the employee is regularly required to talk and hear. This position requires the ability to occasionally lift up to 40 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote

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