Job description

HR Administrative Assistant

Job description

Are you looking for upward mobility in the HR field? Do you have a desire to work in a team environment where your thoughts, ideas, and input is valued, and you can use your education and experience to promote your advancement in the organization? Then read on:

POSITION PURPOSE

This position reports to the Elk Grove Plant Manager and has primary accountability for the overall success, effectiveness, and efficiency of the SAP computer system for purchasing, processing of goods and services.
JOB FUNCTIONS
Duties include but are not limited to front desk reception, fielding telephone calls, receiving and directing visitors, coordinating site visits, maintaining the general appearance and functioning of common areas, including break room , supply area, and conference rooms.
The incumbent is also responsible for ordering office supplies, processing accounts payables, and the sorting and handling of incoming and outgoing mail, Fed Ex, and other packages and deliveries. In addition to excellent customer service skills, the incumbent must possess problem solving and organizational skills. Be proficient in Microsoft Office, be detail focused and be able to converse and present themselves professionally.
JOB SPECIFICATIONS

• Supports general business operations through the completion of administrative tasks.
• Maintains accurate and up-to-date human resource files, records, and documentation. Performs periodic audits.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Requisitioner in SAP for PO’s, and process check requests in Readsoft, CLM (Process Vendor contracts)
• Supports SQF Certification and HSE Visitor Safety Practice compliance.
• Updates front Lobby Monitor, Welcome and other current company information (Power Point)
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Welcome/Assist new employees- nameplates, mail slots, phone list, and other general information and office support needs.
• Meets and greets visitors and contractors
• P-Card Purchaser and process credit card reconciliation,
• Administrator for Staples and FedEx and other vendors such as for printers/copiers, carpet cleaning, etc.
• Notary Public, handling of service of process procedures, handling of checks, customer and miscellaneous- forms to accounts receivable- mail to lockbox.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.
• “Commonly associated” is not intended to mean always or only. There may be different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

Education:

• Bachelor’s Degree in HR or related field preferred;
• or Associate’s degree in HR or related field required.

Experience:

• Administrative experience: 2 years (Required)
• Payroll: 1 year (Required)

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for this job. This job description is not an employment contract, implied or otherwise. The employment relationship remains at-will.

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee’s or applicant’s race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law.

If this sounds like something you would like to be a part of, we'd love to hear from you. Learn more about us at www.graphicpkg.com.

Inspired Packaging. A World of Difference.

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. Click here to view the Poster, EEO is the Law.

Job Type: Full-time

Pay: $44,300.00 - $55,400.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 5x8
• Day shift

Ability to commute/relocate:

• Elk Grove Village, IL 60007: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you interested in advancement in an Human Resources career?

Education:

• Associate (Required)

Experience:

• Payroll: 1 year (Required)
• Administrative Assistant: 2 years (Required)

Work Location: One location

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