The HR Coordinator aids with and facilitates HR processes. The HR Coordinator ensures that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the HR function as needed, including record-keeping, file maintenance, and HRIS entry.

Responsibilities:

• Perform customer service functions by answering employee requests and questions.
• Complete Form I-9, verifies documentation, and maintains files. Assist with new hire background checks.
• Conduct new hire orientation and leads the onboarding process.
• Process required documents through payroll to ensure accurate record-keeping and proper deductions.
• Apply for payroll and withholding tax identification numbers from state agencies, along with Workers Comp accounts across multiple states.
• Collect and maintain job descriptions.
• Manage applicant tracking system and job postings.
• Schedule meetings and interviews as requested.
• Assist with recruitment and interview process. Track candidate status and responds with follow-up letters at the end of the recruiting process.
• Assist with processing of terminations.
• Administer the performance review process.
• Plan and execute company events including summer activities, Employee Appreciation Week, holiday parties, and off-site meetings.
• Administer employee recognition programs.
• Create new user accounts in HR systems and maintain and update all personnel files.
• Prepare information and gather documents for audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Prepare quarterly reports, including fiscal year-end and calendar year end reporting.
• Respond to requests from local, state, and federal agencies, such as unemployment claims or requests for information.
• Maintain and update company organizational charts, phone directory and other requested reports as needed.
• Perform clerical functions including photocopying, mailing, scanning, and emailing.
• Complete other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education & Experience:

• Bachelor’s degree in Human Resources or related field and/or equivalent experience.
• Two years of administrative experience.

The compensation listed represents the expected salary for this position. A candidate's work experience and other job-related factors will also be considered.