Job description
Human Resource Administrative Assistant
Job Type: Full-time / Non-Exempt
Job Location: Muskegon, MI
Hackley Community Care is a Federally Qualified Health Center that embraces company values and recognizes staff as individuals making their own unique contributions. HCC is looking for an Administrative Assistant to join our human resource department providing a variety of duties while effectively, efficiently, and professionally interacting with the team, staff members, and customers.
This person will play a vital role in keeping our human resource department staff, administrative duties, projects, and schedules on track. Our team is a tight knit group who loves to pitch in to help each other and strives to collaborate in all aspects of our work.
Benefits and Perks:
Job Type: Full-time / Non-Exempt
Job Location: Muskegon, MI
Hackley Community Care is a Federally Qualified Health Center that embraces company values and recognizes staff as individuals making their own unique contributions. HCC is looking for an Administrative Assistant to join our human resource department providing a variety of duties while effectively, efficiently, and professionally interacting with the team, staff members, and customers.
This person will play a vital role in keeping our human resource department staff, administrative duties, projects, and schedules on track. Our team is a tight knit group who loves to pitch in to help each other and strives to collaborate in all aspects of our work.
Benefits and Perks:
- Paid Time Off
- Paid Holidays
- Medical, Dental, Vision (available after 30-days)
- Quarterly Bonuses
- Retirement Plan
- Life and Disability Insurances
- Vendor discounts
Job Responsibilities:
- Assisting our human resource team through calendar and email management, scheduling appointments, and setting up internal and external meetings.
- Assisting our Chief Human Resource Officer with projects, communications, and priority tasks.
- Performing various administrative tasks from creating and managing employee files and making sure they are compliant.
- Filing documents, assisting with travel arrangements, and generating reports.
- Initiating communication with individuals both inside and outside the organization through emails, phone calls, and other forms of communication.
- Perform a broad range of advanced administrative duties of a complex and confidential nature requiring independent judgment and the ability to solve problems proactively and effectively.
- Coordination of meetings, creating PowerPoint presentations, and Excel spreadsheets for respective administrative projects/requests. Ability to modify documents just-in-time during meetings, including virtual/video calls a must.
- Independently perform special projects that require a combined knowledge of administrative needs and general business operations.
- Respond to a wide variety of requests for information, policies and procedures, and executive action.
- Track internal and external contacts and maintain contact database.
- Operate independently with minimal supervision.
- Provide back-up administrative support to other departments as necessary.
Job Qualifications:
- Possess a high school diploma or equivalent.
- Minimum of two years office experience, 3 to 5 years preferred.
- Knowledge of Microsoft office required. Proficiency with MS Word and Excel a must. PowerPoint knowledge a plus.
- Excellent interpersonal and customer services skills with ability to interact professionally with staff, leadership, and community members.
- Detail oriented and excellent time management skills. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
- Ability to multi-task and perform well under pressure.
- Comfortable learning new software and working with various technology tools.
- Ability to work independently on tasks and collaborate with a team.
- Strong organizational skills for file keeping and administrative tasks.
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