Job Summary

The Human Resource Assistant will provide clerical support and assist with tasks that will contribute to the effective and efficient operation of the department.

Essential Functions

• Assist with HR programs and processes, which includes but is not limited to: New Hire Orientation, onsite job fairs, Employee Exits, Job Postings, etc. as well as assist with logistics of company activities, meetings, special projects and various training programs.
• Provide general administrative and clerical support to HR; compose letters and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to headcount, leaves, and job postings. Will also Create and review T & E reports and assist with payroll distribution process as needed.
• Greet persons entering organization; direct them to correct destinations; Ensure of staff movements in and out of organization; answer telephone, screen and direct calls; take and relay messages. Provide general information to callers and applicants as well as perform a variety of general office support duties: make copies, maintain calendar of activities, meetings, and various events; process mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and maintain office supplies calendar for conference rooms as well as assist with posting all the necessary information on bulletin boards.
• Enter employee data changes into HRIS, and assist with auditing employee records as needed.
• Performs periodic I-9 audits to ensure that all required documents are collected and maintained as well as uploading documents to the company's database.

Additional Responsibilities

• Assist with other projects
• Maintain the vendor list; and interact with vendor to resolve any invoicing issues, if applicable
• Other duties as assigned

Education

• High School or GED - Required
• Bachelors Degree (BA/BS) in Human Resources or related - Required

Work Experience

• 3 years or more Preferably in Human Resources - Preferred

Skills and Abilities

• Strong verbal and written communication skills - Intermediate
• Have the ability to effectively learn and acquire new knowledge and skills - Intermediate
• Have a professional personal presentation - Advanced
• Must be able to work under steady pressure with frequent interruptions and a high deal of public contact by phone or in person - Advanced
• Possess strong interpersonal skills and excel at customer service - Advanced
• Must be organized, accurate, thorough, and able to monitor work for quality - Advanced
• Must be able to prioritize and plan work activities in order to use time efficiently - Intermediate
• Must be dependable, able to follow instructions and, respond to management direction - Intermediate
• Work well in fast past environment, and adapts well to changes - Intermediate
• Must exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. - Advanced
• Must anticipate needs, be proactive and show initiative; must be adept at problem-solving including being able to identify and resolve issues in a timely manner - Intermediate

Specialized Knowledge

• Knowledge of Administrative and clerical procedure.
• Strong knowledge of Word, Excel and PowerPoint
• Knowledge of customer service skills principle and practices