Job description

Position: Manager, Finance and Operations
Location: Los Angeles, CA (Hybrid)
Employment Type: Full-time, Salaried, Exempt
Compensation Range: Starting at $75,000/year DOE
Level: Manager
Reports To: COO
Manages: Operations Coordinator
Supported By: Office Assistant, Operations Coordinator, external CPA/Bookkeeping and finance contractor
Education Requirements: Bachelor’s degree, or equivalent work experience preferred
Start Date: ASAP

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We are DigDeep*

The DigDeep Right to Water Project is the only WaSH (water, sanitation and hygiene) organization serving the 2.2+ million Americans who still don’t have a tap or a toilet at home.

DigDeep believes access to clean water is a human right. We run several nationally recognized programs that empower communities to build their own water and sanitation systems. We won the 2018 US Water Prize for our Navajo Water Project, which has brought clean, running water to hundreds of Native families across New Mexico, Arizona, and Utah. DigDeep launched the Appalachia Water Project in July of 2020, which brings clean, running water into the homes of Appalachia families, starting in southern West Virginia. The project has already brought safe water to hundreds of homes through our innovative hydropanel project and a public-private partnership with the McDowell County Public Service District, which is helping families connect to new water lines.

DigDeep is deeply committed to diversity, equity, inclusion, and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. DigDeep is built on the principles of equity, transparency, and the power of human experience. Your work will improve the daily lives of real people – people you’re likely to meet. Every American should have the clean, running water they need to thrive. Join us, and we’ll close the US water gap in our lifetimes.

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The Opportunity*

DigDeep is looking for a highly organized tactician with a passion for implementing systems to join the Operations team as the Manager, Finance and Operations. Reporting to the Chief Operations Officer (COO), the Manager, Finance and Operations is responsible for the day-to-day management of critical finance and administrative activities for DigDeep. This

includes working with a team of staff and contractors on budgets and financial reporting; information technology; facilities and asset management; contract and grants administration; and compliance. This job is full-time. It involves occasional travel to project sites across the US.

The ideal candidate will be passionate about implementing systems and processes that support the entire organization to achieve its mission. They will have a solid track-record of successfully managing, monitoring, and maintaining administrative and operational functions at a complex organization; possess a strong sense of initiative; and enjoy working in a collaborative environment.

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Key Responsibilities*

This is what you’ll do once you join the team:

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Finance & Accounting*

• Support the preparation of organizational financial reports (Budget vs. Actual, YTD Comparisons, monthly updates, etc)
• Monitor monthly budget reports and collaborate on annual budget development
• Serve as the primary liaison with the external accounting firm to ensure smooth financial systems and management of day-to-day operations, such as AP and AR monitoring
• Ensure payroll local, state, and federal compliance and on-time completion
• Process employee reimbursements, stipends, and per diem payments
• Monitor and approve monthly credit card and expense reports
• Lead monthly budget check-in process with department managers
• Manage implementation of appropriate fiscal internal controls, accounting policies and procedures
• Working with the Development Department, review and approve daily deposits of donor contributions including cash, checks, credit card and electronic transfers, and monthly reconciliations.

Operations & Administration

• Manage the insurance and risk management programs
• Play a key role in developing and implementing operating procedures and internal controls and alert the COO of possible deficiencies or areas for improvement
• Support preparation of materials for presentations to the Board, internal audiences, and Audit committee
• Lead the coordination of managed IT services
• Oversight of office management for HQ
• Establish and monitor systems for seeking and renewing applicable nonprofit and business state registrations, tax exemptions, certifications
• Provide project management support for and collaborate with regional offices for office relocations, facilities renovations, and capital improvements, as needed
• Assess business practices on an ongoing basis, including fiscal and human resources, to ensure compliance with federal, state, and local and agency requirements, and work with relevant team members to update internal policies, as needed
• Support COO in managing contracts and price negotiations for a range of partners, including, including professional services contractors, suppliers, banking relationships and facilities leasing
• Ensure office operations and procedures are organized and efficient, including but not limited to: design and maintenance of filing systems, record retention, and purchase and procurement approval processes

Grants Administration

• Review and approve all grant billings, budgets, renewals budgets, cost allocation plan, reports, functional timesheets, etc. before submission
• Assist accounting contractors with tracking and monitoring expenses and proper expense allocations across multiple government and foundation grants, including managing the process for release of temporarily restricted net assets.
• Ensure compliance with government grants internal timeline, monitoring accuracy

• Serve as the internal expert for the full cycle of government and non-government grant cycle, with an emphasis on accounting and administration of funds and financial compliance

As the organization continues to evolve, duties or tasks may change without impacting the overall job description.

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Competencies*

• Foster Teamwork: You can work both independently and as a collaborative team member. Consistently fosters collaboration and respect among team members by addressing elements of the group process that impedes the group from reaching its goal. You can work with a wide range of teams and readily share lessons learned and credit for team accomplishments. You remain respectful in communications and approach where disagreement exists. You enhance others' commitment to work via demonstration of its impact, providing recognition and credit, and identify areas of growth.
• Managing Change: You’re a creative thinker with the ability to innovate and are comfortable in a rapidly evolving organization. Effectively navigates uncertainties and incomplete information with a problem-solving mindset to identify appropriate strategies, creatively apply solutions. Anticipate obstacles from both team members and active projects, beginning to forecast and prepare contingencies. You collaboratively establish structures and processes to plan and manage the orderly implementation of change. You champion new policies/procedures/strategies. You are a focal point for driving adoption within the functional area.
• Fostering Innovation: You are innovative and adaptive and believe anything is figure-out-able. You propose and implement your own ideas and suggestions in order to develop and streamline processes. You use understanding and forward thinking to devise responses to future situations. You display open mindedness and are willing to try new approaches.
• Excellent Communicator: You are able to clearly express yourself verbally and in writing. You have the ability to creatively plan and deliver written communications, utilizing graphics, statistics, and language in such a way as to have maximum impact on the intended audience. Debate opinions, effectively clarifying ambiguities and judgments. You handles conflict empathetically. You explain the context of multiple interrelated problems/challenges, asking searching, probing questions, and soliciting expert advice prior to taking action and making recommendations.
• Builds Collaborative Relationships: You develop, maintain, and strengthen partnerships inside and outside the organization with those who can provide information, assistance, and support in furtherance of the organization’s mission. Your team management skills include a strong vision and clear direction, sound judgment, good communication and conflict management skills. You’re culturally sensitive and have experience supporting the development of diverse, inclusive and equitable work environments, including an openness for learning.
• Results Oriented: You develop clear goals for self, team, and projects. You maintain commitment to goals, and employ creative, strategic solutions in the face of obstacles. Eager to take on new opportunities and tough challenges with a sense of urgency and enthusiasm. You have proven experience with managing complex timelines for multiple project proposals at once and the management skills to hold collaborating team members to these timelines.
• Technical Expertise: You have demonstrated ability and depth of knowledge with the technology in the desired technical area. You effectively use and apply technical knowledge, and use your knowledge to identify solutions to existing problems.
• Values-Aligned: You behave ethically and with integrity, and in alignment with the values of the organization. Consistently follows through on commitments and lives our values of equality, transparency, and experience.

Skills and Qualifications

• 5+ years of broad business and financial management experience in both nonprofit and for-profit organizations
• Demonstrated excellence in financial reporting, accounting, budgeting, and reporting, nonprofit audit preparation
• Expert use of QuickBooks Online, MS Excel, Data analysis, MS Word,Expensify, Google Workspace and all of the related applications for our file sharing and communications
• Experience in managing contractors and serving as the primary liaison between contractors and staff
• High levels of trustworthiness, discretion, and professional demeanor
• Great attention to detail, tech-savvy, and the ability to self-start
• Ability to prioritize, multi-task, and follow through with minimal direction
• Willingness to pitch in when/where needed
• You’re culturally sensitive and have experience supporting the development of diverse, inclusive, and equitable work environments, including an openness for learning
• You're driven by a desire to make our country (and our world) a better place to live.

Compensation and Benefits

At DigDeep, we believe that great work requires a great job. We pride ourselves on creating industry-leading employment opportunities for our team across the United States. We’re a supportive environment that values creativity, diversity, and quick thinking. Here’s how we’ll support you in your work:

• Starting salary: $75,000/year DOE
• Generous PTO and sick leave
• 23 weeks paid Parental Leave
• Annual Professional Development Stipend
• Annual Wellbeing Reimbursement
• Medical, dental, vision insurance, 100% employer paid
• One Medical membership
• Life insurance, 100% employer paid
• Work laptop
• Monthly cell phone allowance
• Domestic Travel
• 401k retirement plan, with employer match

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Interested?*

When applying please submit a thoughtful cover letter and resume. References should be available upon request. Applications will be reviewed on a rolling basis. Please note that DigDeep cannot provide immigration sponsorship for this position. No office visits. No calls please. Thank you.

DigDeep is deeply committed to diversity, equity, inclusion and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. DigDeep is built on the principles of equity, transparency and the power of human experience. Your work will improve the daily lives of real people. We believe everybody should have the clean, running water they need to thrive. Join us, and we’ll close the US water gap in our lifetimes.

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DigDeep is a certified Great Place to Work®*

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 5x8
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Los Angeles, CA 90021

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