Job description

The Office Manager Assistant performs a variety of office tasks to support office operations and maximize branch revenue and profitability.

Answer vendor inquiries relating to accounts payable matters and reconcile discrepancies. Perform research and provide answers to vendor and/or internal accounts payable inquiries.

Reviewing Accounts Receivable Aging Accounts by reaching out to customers with past due accounts for payments. Maintaining and updated customer file information.

Process contracts for indemnification review and submit certificates of insurance and OCIP requests.

Perform accounting activities such as reviewing financial statements, general ledger comparison, preparing periodic operating reports, and administering job costing procedures and job costing analysis; Understand the profitability of specific jobs/projects and provide monthly recommendations for accrual/deferral.

Maintain and/or oversee branch personnel files, I-9 and E-Verify compliance, and branch training records.

Ensure compliance with the accounting chart of accounts.

Review billing and job files by project.

• Requires 1 to 3 years of office management experience.
• It is desirable for the incumbent to have previous experience in the construction industry.
• Requires excellent oral and written communication, skills to effectively communicate with employees, customers, and personnel at other branch offices and Corporate.
• * Requires ability to process complex time-sensitive data and information from multiple sources, make decisions based on this data, and effectively communicate the related required actions to customers and staff.
• Strong understanding and knowledge of word and excel, and Business-related operations software is preferred.
• Knowledge of a payroll system (Ceridian, Kronos, etc.) is required.
• Financial Management work experience, including AP/AR, AIA Billing, Payroll, and P&L is preferred.

While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds while moving files or manuals. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

BrandSafway is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. BrandSafway is also an E-Verify participant.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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