Job description

We are looking for a master multi-tasker with excellent strong communicator with an upbeat attitude to work out of our Reno office. This person will work with the Reno plumbing and HVAC technicians to manage administrative responsibilities of the office and communicate with management at the headquarters office located in Las Vegas, NV. To be successful in this position, this person should be professional, polite and observant while being accurate in reporting details of the Reno office back to Las Vegas. This person will work closely with the Las Vegas accounting and dispatch teams.

Responsibilities:

• Bank Deposit: prepare and take to the bank
• Batch Reports: review daily plumbing and HVAC jobs for job costing purposes
• Inventory - Warehouse: track incoming and outgoing water heater and HVAC equipment
• Order via online websites technician equipment and office supplies for the Reno office
• Credit Cards: track internal technician gas cards and Home Depot cards
• Process building permits for installation of water heaters and HVAC equipment, working with city and county application software (OneNV.us)
• Business License Renewals: ensure renewals are kept up to date via OneNV.us
• Creating Technician Jobs: manometer inspection related to permits pulled for equipment installations
• Gas Receipts: gather, track and log daily technician gas receipts
• Vehicle Mileage: requested weekly for the entire company to ensure oil changes are performed as needed
• Purchase orders: create, update and close
• Invoices: gather invoices from technicians and vendors to assist in closing of purchase orders
• Phones (iPhones) and Tablets (Samsung): inventory, set up, track, decommission.
• New Employee Onboarding: gather applications, new hire packet, drivers records, social security personal information
• Petty Cash, Reimbursements and Expense Receipts: Process expense receipts from techs paying via petty cash or internal check preparation
• Reno Office Rent: Process monthly payment through portal.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance

Schedule:

• Day shift

Ability to commute/relocate:

• Reno, NV 89502: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Office Manager: 3 years (Required)
• Administrative experience: 5 years (Required)

Work Location: In person

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