Job description

Position Description Summary

• This position will report directly to the Safety Program Manager.
• Candidate must have a demonstrable working knowledge of business office practices.
• 100% Office Work
• Excellent MS Office 365 (Excel, PowerPoint, Email, MS Word, Etc.
• Good written and oral communication, organizational, and interpersonal skills are required

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data entry/collection and report writing tasks for supervisors and program managers
• Gather statistics and general data; review and combine this information into established reports for use internally
• Responsible for verifying data gathered.
• Receive direction from immediate supervisor in completing non-routine assignments
• Scan, fax and bind documents, reports, and proposals as required
• Develop new or revise existing reports and SharePoint presentations, as directed. Such reports and presentations may be in spreadsheet or graphical formats, or narrative-style word processing
• Distribute reports as directed by immediate supervisor
• Prepare general correspondence and maintains general files
• Maintain a project-wide Calendar and schedule meetings as needed
• Receive, sort, and distribute email
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service
• May coordinate physical space requirements for the supervisor and project team members. Initiate requests for computers and telephones as appropriate
• May periodically prepare an occupancy report by project or gather information to complete staffing reports, as directed by immediate supervisor
• Maintain an organized work space by keeping documents and supplies properly stored
• May represent immediate supervisor at project-related or other meetings as directed
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required
• Proficiency in Adobe Acrobat and Bluebeam software is required
• Proficiency in VoIP phone systems and set up
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Professional Experience Level/Other Qualifications

• Clerical, administrative office flow of documents.
• Assist in scheduling meetings, update & maintain accuracy of all Safety Managers
• Ensure filing systems are maintained and current in LAWAshare/SharePoint for all projects.
• Update status change databases, upload Concept Approval Letters/Closeout Letters in LAWAshare database
• Provide administrative support.

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Education/Training

• High school diploma (or equivalent) and relevant work experience.

Element-Specific Requirements/Notes

• May assume other duties as required/needed
• Maybe required to work past regular work shift

Job Types: Full-time, Contract

Pay: From $32.48 per hour

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Overtime

Work Location: In person

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