DC Office Assistant

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Great people, employee friendly culture!

• $2000 sign on bonus
• Attendance Incentive bonus
• Appreciation Incentive bonus
• Commitment Incentive bonus
• Daily overtime pays after 8 hours
• Shift differentials
• Production bonuses
• Product discounts
• Weekly paydays

SHIFT: Monday thru Friday, 8:30am – 5:00pm


POSITION SUMMARY: The Office Assistant will be responsible for supporting the Distribution Center Manager and Supervisors. This position will serve as a confidential assistant. Position will perform routine and extemporized office and administrative tasks as needed.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assist with maintaining any facility changes due to COVID-19 guidelines
• Maintain a safe, neat, and clean work area by adhering to SanMar’s safety regulations.
• Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual.
• Processes vendor invoices timely.
• Prepares daily, weekly, or monthly reports as needed.
• Maintains and/or creates necessary files or record keeping systems, to include sorting, labeling, filing, and retrieving documents, or other materials.
• Provides clerical/administrative support to team as needed; duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintains calendars, schedules and coordinates appointments as needed.
• Writes or drafts correspondences, reports, documents and/or other written materials.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or management and follows up to ensure actions are completed.
• Reviews outgoing correspondences; edits written material for accuracy, format, and arrangement of material.
• Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc., and produces document in draft or final format in the absence of the HR Assistant.
• Interacts with managers and leaders to prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
• Prepare correspondence independently or from verbal instruction.
• Performs special projects and other duties as assigned.

REQUIREMENTS FOR POSITION:

• Excellent attendance
• Ability to work with customers and co-workers and keep a positive, supportive attitude towards the Company and job; excellent interpersonal skills.
• Ability to work in fast-paced, high-volume environment and meet deadlines.
• Ability to work efficiently with minimal supervision.
• Able to work both independently and within a team.
• Knowledge of Internal Operating System(s) and Microsoft Office is necessary to perform job.
• Administrative skills which must include excellent verbal and written communication skills.
• Attention to detail, organizational, analytic, and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Responsive to staff needs, including professionalism, respect and consideration of others.
• Demonstrates flexibility and the ability to quickly adapt to change in the work environment.
• Demonstrates accuracy and thoroughness and monitors work to ensure quality.
• Mandatory overtime as required, which may include weekends.

EDUCATION & EXPERIENCE:

• High School Diploma; Bachelor’s Degree preferred, but not required.
• A high proficiency with Microsoft Office Programs and the ability to type 50+ wpm is required.
• A minimum of 2 years of Clerical/Administrative experience and/or education is mandatory.
• Bilingual strongly preferred.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is frequently required to use hands to finger, handle or feel; frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. The employee is regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:
Work environment is moderately noisy. There is exposure to dust and changes in weather conditions. Employee must be able to work in high-demand, high-volume environment and meet customer deadlines. Employee must be able to change priorities or job duties as needed and interact with employees at all levels.


We offer a full suite of benefits to employee upon 90 days!

Benefits:

• Competitive salary and bonuses
• Medical, dental and vision plans
• Life insurance
• 401(k) plan with company match
• Flexible spending program
• Anniversary rewards
• Discounts on brand name apparel
• Diverse, laid-back atmosphere
• Flexible schedules
• Monthly employee events

Successful candidates must be at least 18 years old and complete a basic background check and illegal drug screening.

About SanMar
Family owned since 1971, SanMar is an award-winning supplier of 16 retail and private brands of imprintable apparel and accessories, including Port Authority, America’s No. 1 preferred private label. SanMar is the exclusive distributor of Nike Golf, Eddie Bauer®, OGIO® and New Era®. SanMar is based outside Seattle, WA, with eight national distribution centers.

SanMar provides opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.

SanMar participates in E-Verify.

Apply today!