If you are passionate about taking care of those around you and optimizing office logistics, we want you to join our team! The Office Coordinator plays a vital role in our Blue Compass culture because they ensure our team members and office visitors feel supported and have everything they need to be successful.

At Blue Compass, the Office Coordinator supports our team by ensuring our office is organized, ready for client meetings and filled with the aroma of fresh coffee in the morning. An average day involves answering the phone, planning fun culture events, keeping our team updated with announcements, managing client gifting and more.

• Open office upon arrival, including turning on lights, TVs, making coffee, emptying dishwasher, and restocking the refrigerator
• Check mail daily and deliver around the office
• Keep stock on all drinks, office materials, supplies within the office
• Order coffee from coffee vendor on a monthly basis
• Assist with buying and restocking any supplies needed for both Blue Compass and West48
• Help start then oversee office committee activities, including, but not limited to, Blue Circle Games planning, Christmas Party, Culture Events & Celebrations, U of Blue, Client Thank You Gifts, Annual Service Day/Volunteer Days, etc.
• Plan fun culture activities for each month/quarter to keep people engaged
• Answer phones and transfer appropriately
• Greet guests coming into the office and provide them drinks, etc.
• Prep conference rooms when needed/clean up after meetings
• Reserve conference rooms for team members as requested
• Help manage internal meetings
• Send out weekly meeting updates to the team
• Tidy and clean the office as needed
• Plan and order food for monthly team celebrations
• Assist with scheduling through SmartSheet and Meetings Outlook
• Keep the team member phone and address list up to date
• Plan and execute Quarterly Rock Goal Celebrations
• Help onboard new team members, including tours, getting their desks ready, etc.
• Spearhead culture activities and work with DM team for social posts
• Manage gifts for team members when big life changes happen
• Help with anniversary appreciation gifts for team members
• Plan team outings, plus make reservations if needed
• Order lunch for team members/clients during working lunches
• Send out reminders for Monthly Team Updates and manage on calendars/SmartSheets
• Update and order office furniture as needed
• Other tasks as needed

West48 Event Coordinator Responsibilities Will Include:

• Meet clients before their event to make sure everything is set up correctly and AV works
• Set up for events, including tables, chairs, and beverage package (if applicable)
• Order food items for West48 clients as requested, manage beverage package
• Schedule events for clients, including taking all details, submitting into West48 Bookings System, adding meeting times to Outlook, and updating spreadsheet
• Empty dishwasher as needed
• Clean and tidy as needed
• Manage team member conference room bookings
• Wipe down all tables and common touch-points between each event
• Check in with clients a week or two before their events to make sure all details are finalized
• Send information to clients regarding entrance before events and/or after hours
• Schedule and give tours to potential clients
• Other tasks as needed

The Ideal Blue Compass Team Member

• Hard-working
• Self-motivated and able to meet goals and deadlines
• Values continuing education, learning more about office and event coordination and staying up-to-date on industry news
• Team player who works well within an open and collaborative environment
• Detail-oriented
• Positive
• Professional

Blue Compass Benefits:

• Competitive salary and commission package
• Graduated paid time off
• Ability to earn additional 12 days PTO
• Paid holidays
• Paid parental leave
• 401K with 3.5% company match
• Health and dental insurance
• Vision and accident insurance
• Short-term & long-term disability
• Flexible spending account (FSA / cafeteria plan)
• Office volunteer opportunities
• Optional work from home Fridays
• 24/7 access to Blue Compass Fitness Center
• Free rentals of West48 Event Center
• Monthly team lunches
• Team outings and events
• Casual office dress code
• Dog-friendly office
• & more!