Job description
Newport News, Virginia
Overview
The RSHC Office Manager supports the System Director and assigned Directors performing a wide variety of secretarial and administrative duties for Riverside School of Health Careers and RHS Education departments. Supervises, mentors, and coaches Administrative Assistant and Secretarial positions within RSHC. Assists in the coordination of the day-to-day operations. Responsible for scheduling, coordinating and calendar maintenance of assigned leadership. Provides high level administrative support by preparing reports, handling information requests, receiving visitors, and managing incoming and outgoing correspondence. Responsible for staying current on organizational work flow, building strong relationships with staff and customers. Serves as a resource for administrative processes and education department functions.
What you will do
Qualifications
Education
Experience
For over 100 years, at Riverside Health System, we have made it our mission to care for others as we would care for those we love.
Overview
The RSHC Office Manager supports the System Director and assigned Directors performing a wide variety of secretarial and administrative duties for Riverside School of Health Careers and RHS Education departments. Supervises, mentors, and coaches Administrative Assistant and Secretarial positions within RSHC. Assists in the coordination of the day-to-day operations. Responsible for scheduling, coordinating and calendar maintenance of assigned leadership. Provides high level administrative support by preparing reports, handling information requests, receiving visitors, and managing incoming and outgoing correspondence. Responsible for staying current on organizational work flow, building strong relationships with staff and customers. Serves as a resource for administrative processes and education department functions.
What you will do
- Has working knowledge of assigned leadership duties so as to be able to effectively manage their time and appointments.
Performs billing reconciliation and tracks receipts (purchasing and petty cash) in an accurate and comprehensive manner. Responsible for ordering and arranging delivery of supplies and equipment for all responsible parties within budget guidelines.
Maintains departmental files, reports, and information in an organized accessible manner through prompt and timely filing.
Performs special projects and assignments including preparing agenda and minutes, key control, parking and office assignment, attendance records, event coordination and office equipment recommendations.
Acts as a supervisor, mentor, and coach to RSHC administrative professional staff. Completes annual performance appraisals and employee communications summaries as appropriate.
Performs general administrative duties to include answering and qualifying telephone calls and/or emails, referring communications, accurate taking of messages, etc. Prepares and responds in a timely and accurate manner to all correspondence. Prepares and forwards documents. Schedule meetings, arranges for special needs of meeting groups and maintains calendars. Coordinates appointments, travel arrangements with travel request forms, approvals and processing, as well as coordinates/prepares itineraries, and assists with conference room schedule to help assure availability. Sorts and prioritizes mail, taking appropriate action as needed to facilitate timely delivery. Provides coverage and "back-up" for any administrative assistant team member when out of the office or as needed.
Qualifications
Education
- , High school or equivalent (Required)
Associates Degree, Related Field (Preferred)
Experience
- Recent relevant experience (Required)
Supervisory experience (Preferred)
As a Riverside Health System team member, our benefits have you covered:
Health & Wellness:
- Medical Plan Options
- Vision and Dental plans (including orthodontic care)
- Wellness & fitness center discounts
- Onsite pharmacy and delivery options
- Riverside Health System services discount
- Flexible spending and savings accounts
- Healthy lifestyle incentives
Peace of Mind:
- Group Term Life and AD&D Insurance
- Short Term Disability
- Whole Life Insurance
- Critical Illness Insurance
- Accident Insurance
- Legal Insurance
- Pet Insurance
Financial Support:
- CEUs (MedBridge Education)
- 403(b) Savings Plan (Immediate Matching)
- Specialty Certification Financial Assistance
- Company Wide Bonus Program
- Employee Help Fund
Work-Life Balance:
- Paid Time Off (full- and part-time team members)
- Extended illness bank
- Care.com membership
- Employee Assistance Program
- Adoption Assistance
- Area retail discounts
- Community involvement opportunities
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