Job description

About Volunteer New York!

Volunteer New York! is a one-stop resource devoted to increasing volunteerism in Westchester and our surrounding communities. Our core mission is to mobilize the community to address its greatest challenges.

For more than 70 years, Volunteer New York! has evolved to meet the changing needs in our community, creating initiatives in collaboration with the business community, expanding services to engage volunteers of all ages, and expanding its online outreach to make it even easier for people to get connected. Through organized volunteer projects, as well as by connecting individuals to nonprofit organizations, Volunteer New York! helps people take action to strengthen the quality of life in their community.

During the past year alone, Volunteer New York! inspired over 37,000 volunteers in Westchester, Putnam and Rockland counties who contributed over 388,000 hours of service valued in excess of $13.7 million.

Volunteer New York! prides itself on a culture of excellence and for the tenth year in a row, GreatNonprofits.org named us a “Top-Rated Nonprofit” based on online reviews from volunteers and nonprofit partners.

Position Description

Reporting to the Sr. Director of Finance & Planning, the Operations and Development Associate is responsible for the day-to-day operations of the office. The position requires attention to detail, time management skills, appreciation of a fast-paced team, multi-tasking, and an enjoyment of creating and maintaining a pleasant work environment. The Operations and Development Associate will also work alongside the Director of Development 40% of the time in the management and execution of all development related activities, with a specific focus on day-to-day database management and acknowledgments, event support throughout the year, with a focus on the Volunteer Spirit Awards (VSA) in April and Giving Tuesday in the fall. The role requires strong communication and organizational skills, attention to detail, and a positive can-do attitude.

Operations and Finance Responsibilities

• Relationships: Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.

• Finance: Complete the posting and maintenance of all accounts payable/receivable; assist with annual fiscal audit; maintain petty cash fund. Ensure compliance with all Volunteer New York! fiscal procedures.

• IT: Assess IT requests from staff and determine which requests need to be escalated and forwarded to our IT consultant to provide higher level support.

• Human Resources: Onboard new employees and in-house volunteers (including coordination of IT setup); support insurance and HR vendor relationships; assist in managing HR systems; maintain HR filing, including confidential materials.

• Programmatic Support:

Support the RSVP of Westchester program for volunteers 55 years and older, including program reports to funders. Support the Leadership Westchester program designed to sharpen effective leadership skills and provide participants with the clarity to define and achieve their personal and professional goals.

• Meetings and Calendars: Distribute materials to Board members prior to meetings; verify attendance; take and prepare minutes at the Board meeting.

• Project and Office: Purchase office supplies and equipment and maintain proper stock levels; ad hoc projects, tasks and reporting as required.

Development Responsibilities

• Support the Director of Development in all aspects of special events, with a focus on the Volunteer Spirit Awards in April, Giving Tuesday in the fall including pre- and post-event planning, entering and tracking donors in Salesforce database, creating thank you letters, etc.

• Support and attend VSA Steering Committee and Development Committee meetings.

• Gain proficiency in Salesforce database report writing.

• Manage day-to-day data donation entries into Salesforce database and corresponding donor acknowledgment letters.

• Research and implement new processes for database and event tracking efficiency.

• Communicate with corporate and individual donors in support of fundraising activities and to build positive relationships with funders.

Experiences and Competencies

Skill Set

• 2-year College degree preferred

• Very comfortable with technology

• Experience with QuickBooks or similar accounting system a plus

• Experience with Salesforce a plus

• Microsoft Excel – comfort level with basic functionality

• Excellent verbal and interpersonal communications skills

• Energetic professional who can multi-task and has a keen attention to detail

• Must have own transportation (valid driver’s license) and be able to lift/move up to 35 pounds

• Must be able to receive clearance through a background check

Schedule: Office hours are Monday – Friday 8:30am-4:30pm; occasional evening, early morning, or weekends, as needed. Monday through Thursday will be primarily on-site. Fridays can be remote.

Compensation: Annual compensation, $48-50K depending on experience. Compensation is paid on an hourly basis; excellent benefits and vacation package.

Interested: Send resume and cover letter to geoff@volunteernewyork.org. Please include “Operations and Development Associate” in the subject line.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Volunteer New York! is an Equal Opportunity Employer. www.volunteernewyork.org

Job Type: Full-time

Pay: $48,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Tarrytown, NY 10591

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