Job description
This position will be responsible for Payroll for multiple pay frequencies (weekly, bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll. This is an entry-level position.
Duties and Tasks:
- Accurately process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.
- Work with Shared Services Center (SSC) payroll team for assigned pay frequencies.
- Follows standard payroll processes and guidelines and comply with various state laws and regulations.
- Collects, analyzes, updates and reconciles payroll and benefit data; reviews timesheet data processed through the HRMS Interface for days/hours worked; calculates and records payroll adjustments as necessary.
- Uses a variety of software applications (HRMS, HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports.
- Provides requested data and work with State and Internal auditors, and local, state, or federal agencies as needed.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting.
- Staying current with the latest Federal, State and Local tax regulation changes.
- High attention to detail; an aptitude for numerical calculations.
- Run reports/queries out of an HCM systems.
- Must incorporate strong Time Management skills to meet Time Sensitive windows.
- Proficiency with Microsoft Excel and use of formulas
- Strong verbal and written communication skills.
- Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods.
- Good customer services and interpersonal skills
- Demonstrate understanding of internal controls within the department to remain Compliant with Government regulations.
- Follow applicable laws, codes, regulations, standards, methods and practices related to VCCS payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures.
- Must be a team player and work well in a team environment.
- Basic level knowledge of excel
- Strong keyboard/typing skills
Minimum Qualifications:
- High school diploma or GED.
- Some experience in Accounting .
- Some experience with high volume, multi-state payrolls and the federal, state, and local taxes that govern them.
- Associate’s degree with a concentration in accounting or related field or a combination of education, training, and experience.
- PeopleSoft/Oracle payroll system experience.
- Previous experience working in higher education.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
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