Project Assistant / Department Assistant - DV
Full Time
Kansas City, MO
Posted
Job description
******* ALL CANDIDATES
MUST BE
LEGALLY AUTHORIZED TO WORK IN THE USA *******
******* THERE WILL NOT BE ANY FORM OF SPONSORSHIP POSSIBLE *******
We have currently several openings for Project Assistants and Department Assistants.
In one of these fast-paced positions, you are performing general administrative, office support for company projects where the ability to multitask is essential.
Description
The tasks to perform will be a combination of a variety of duties like:
******* THERE WILL NOT BE ANY FORM OF SPONSORSHIP POSSIBLE *******
We have currently several openings for Project Assistants and Department Assistants.
In one of these fast-paced positions, you are performing general administrative, office support for company projects where the ability to multitask is essential.
Description
The tasks to perform will be a combination of a variety of duties like:
- Maintaining calendars
- Keep track of projects and maintain the files
- Working with multiple project teams simultaneously
- Heavy formatting of documents
- Data entry
- Recording minutes from meetings
- Maintaining e-mail box
- Tracking projects and producing monthly progress reports
- Making reservations for conference rooms, lunches or travel arrangements
- Submitting expense reports
- Facilitating questions regarding projects and research information
- Answering phones and direct calls
- Collecting bills/invoices
- Typing, preparing and labeling memos, correspondence, reports, and other documents
- Other additional duties as assigned by supervisor to assist in the overall success of the group and company
Requirements
- High school diploma or equivalent. Bachelor's degree strongly preferred
- Minimum of two years office/clerical experience
- Proficient in Microsoft Office Suite - Microsoft Word, Excel, Access, and PowerPoint. For some of the jobs Adobe Acrobat/Bluebeam, MS Teams, Sharepoint required
- Knowledge of Construction software is a plus (Procore, etc.)
- Ability to work independently; demonstrating accuracy, reliability, and problem solving skills
- Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks. Technical writing and creative writing as well as proofreading and editing is preferred
- Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)
- Strong critical thinking, organizational skills and accuracy is a must
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