General Purpose

There are lots of reasons to join the City of Parkland’s dynamic team of public servants! Besides competitive pay, we offer great benefits, learning opportunities, professional development, and a team that truly cares about each other. That’s why we were named one of Sun-Sentinel's 2022 Top Workplaces based on what our own employees had to say about their experience working for the City of Parkland! Check out the benefits tab of this ad to learn more about our great benefits!

What you'll be doing:

This position manages the day to day operation of a centralized purchasing system with the responsibility of carrying out the procurement process for soliciting construction and professional services, as well as other goods and services. Directs and coordinates all the activities of the Purchasing division.

Essential Job Functions

• Establishes the overall strategic and tactical direction of the Purchasing function.
• Prepares technical bids, attends or conducts pre-bid meetings and bid openings, analyzes bid responses, prepares tabulation of bids, prepares and consolidates items for Commission Agenda.
• Oversees and reviews purchasing function in accordance with policies, City ordinances, and applicable laws.
• Approves requisitions and purchase orders for compliance with Procurement Code.
• Monitors contract administration and vendor performance, extensive interaction with vendors.
• Assists and confers with departments to determine purchasing needs and specifications.
• Develops and establishes measurable metrics for a centralized Purchasing function for the City.
• Drives innovative approaches to the Purchasing function and lead the development and implementation of improved processes through the use of modern technology.
• Develops and establishes results-based methodologies to increase efficiencies and maintain an overall culture of cost effectiveness.
• Designs, develops and maintains policies and procedures for project management initiatives.
• Establishes guidelines that will ensure successful audit outcomes for the Purchasing department.
• Ensures the development and maintenance of all vendor relationships for the continuous supply of quality products and services.
• Negotiates and supervises vendor contracts for optimal product quality and most competitive pricing available.
• Works in a consultative capacity with other departments in managing large City projects with respect to purchasing activities.
• Fosters positive employee relations and employee morale on a City-wide basis.
• Researches market sources and suppliers to locate and ensures most cost effective and competitive pricing for the purchase of supplies and services.
• Researches market trends, piggyback opportunities and estimates for budget purposes.
• Attends professional development training.
• Performs other related duties as required/assigned.

Qualifications

MINIMUM EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Business Administration, Finance, Public Administration, or a closely related field.
• Seven (7) years of work experience in purchasing, buying or other government procurement activity.
• Professional certifications such as Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) are preferred.
• Must possess FEMA 100, 200, 300, 400, 700, and 800 certifications, or the ability to obtain within the first six (6) months of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of department practices and policies.
• Knowledge of purchasing principles, methods and procedures including legal requirements of governmental purchasing.
• Skill in the use small office equipment, including copy machines or multi-line telephone systems.
• Skill in using computers for data entry.
• Skill in using computers for word processing and accounting purposes.
• Ability to prepare written and oral reports.
• Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training and experience.
• Ability to communicate effectively in oral and written form.
• Ability to adapt to an evolving and continually improving environment.

Working Conditions & Physical Requirements

• Work environment is typically performed in a dynamic environment that requires sensitivity and responsiveness to changes that include goals, priorities, and needs of the organization and position.
• The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects.
• Additionally, the following physical abilities are required: manual dexterity, hearing, mental acuity, reaching, speaking, standing, talking, visual acuity, and walking.
• Tasks are regularly performed inside with very little/minimal exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and disease, or pathogenic substances.
• The incumbents in this position will be required to work pre, during and post emergency operations related to tropical storms, hurricanes, tornados, floods, fires or acts of terrorism.

There are lots of reasons to join the City of Parkland’s dynamic team of public servants! Besides competitive pay, we offer great benefits, learning opportunities, professional development, and a team that truly cares about each other. That’s why we were named one of Sun-Sentinel's 2022 Top Workplaces based on what our own employees had to say about their experience working for the City of Parkland!

Health Insurance
The City of Parkland recognizes that every employee is unique and strives to provide a benefits package that puts the employee in control. As such, you have the option of selecting from two comprehensive health plans: a Health Maintenance Organization (HMO) and a Point of Service (POS). The City provides employees with the HMO Single Coverage plan at no cost to the employee. Employees can elect to add dependents to the HMO plan or choose the POS plan at a reduced premium. Choose the plan that best fits your and your family's needs. Coverage is effective the first of the month following your start date.

Dental and Vision Insurance
Employees may also elect dental and vision coverage. The City provides two options for dental coverage which includes the Cigna Dental Care DHMO plan at no cost to the employee for single or family coverage, or the Cigna Dental Care PPO plan at a reduced premium. Vision insurance is offered through EyeMed at a reduced premium for employees and their dependents.

Retirement
The City offers retirement options through Mission Square Retirement which includes:

• A 11% contribution to your 401(a). The vesting period is 5 years.
• The option to defer compensation on a pre-tax basis to a 457 account. The City will match a 4% contribution!

Life, AD&D, and Long-term Disability Insurance
The City provides Basic Term Life and Accidental Death and Dismemberment (AD&D) insurance through Cigna at no cost to the employee. Basic Life Insurance is provided at 1x the employee's annual earnings up to $50,000. Employees may elect additional coverage for themselves, spouses, or children at a reduced premium. The City also provides Long-term Disability Insurance to employees at no cost to the employee.

Flexible Spending Accounts
The City offers two flexible spending accounts, Health Care Reimbursement Account and Dependent Care Reimbursement Account, which gives employees the option to set aside pre-tax dollars to pay for qualified medical expenses and eligible dependent care (day care) expenses.

Leave
The City offers paid time off to employees to include vacation, sick, personal, and holiday. Eligible employees receive:

• 11 paid holidays plus 2 personal days
• 9 to 20 vacation days depending on tenure of employment
• 8 hours of sick leave accrued per month

Professional Development
The City offers a tuition and certification reimbursement program so you can continue to develop your career as a public sector professional.
Additionally, our Public Works employees are eligible to participate in a laddering program that allows you to advance through levels with corresponding pay increases through years of service and obtaining job specific certifications.

Other Benefits
The City also offers several other benefits for employees to include:

• Employee Assistance Program (no charge to employees)
• Pre-paid Legal Services
• Supplemental Coverage through AllState
• Pet Insurance
• Library card for the City of Parkland's Library