Job description

Job ID: 12041
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular

Position Summary

Under general direction of the Director of High School Programs or upper-level staff, the Academic Advisor/ Admissions Program Specialist III assist students to ensure that all students graduate from high school with the focus on high school graduation requirements. The position acts as a program liaison and provides consultation to program participants and outside entities regarding functions of the program and coordinates the preparation and completion of regulatory and compliance documents, ensuring documents satisfy federal, state, and local government requirements. This position will interpret, review and apply program specific policies, procedures, and regulations. In conjunction with those that pertain to K-12 dual enrollment programs.
The nature of the work is professional, the position performs complex duties and operates at the journey or fully qualified level. The overall of focus of the Running Start Academic Advisor's work is to assess student needs and provide services and communication that guide the student toward educational solutions that are responsive to these needs, to navigate high school graduation requirements and college AA Degree requirements, or to assist students in leveraging dual credits and admissions to four-year universities.

Pay, Benefits & Work Schedule

Annual Salary: $55,752 - $73,248.

Annual salary will be commensurate with candidate's qualifications and related experience.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

About the Department

The Center for High School Programs is the steward of the under-age dual enrollment and registration systems at Bellevue College. This department recruits, enrolls, assesses, and guides students toward graduation from high school/home school and college. It ensures seamless transactions through the academic path of the student, while maintaining the integrity of student records. The Center for High School Programs strives to create a vibrant campus community that supports a diverse student body, faculty, and staff. As an essential part of our mission and goals, pluralism is promoted in all aspects of college life. By enriching student life through leadership opportunities, personal learning, and cultural experiences, we are committed to building a pluralistic and diverse campus community that fosters creativity, innovation, student persistence, and student success.

Essential Functions

Provide direct advising and academic services in a one-on-one or group setting:

Meet with students one-on-one in-person, via phone, or via video conferencing software, specifically Microsoft Teams
Lead group sessions as needed and assigned utilizing a variety of presentation software, including Microsoft Teams
Guide students through the process of identifying their pathway and attaining their educational and career goals, in partnership with K-12 Secondary Education (high school graduation requirements), while completing the State of Washington High School Graduation requirements.
Teach students to select and sequence coursework and effectively use the tools and resources necessary for successful program/major clarification including high school graduation requirements, degree, or certificate completion at the college.
Assess student needs and apply student success and advising techniques to serve students from diverse backgrounds and, more specifically, College in the High Scholl students with disabilities, Running Start students.
Perform unofficial credit evaluations for enrollment purposes, program graduation, prerequisite clearance, and course selection, keeping in mind Bellevue College credit evaluation guidelines and policies.
Interpret English and Math placement results, advising students on the proper course selection/sequence.
Maintain confidential student records and adhere to FERPA guidelines.
Suggest coursework for the purpose of high school graduation requirements, in line with K-12 high school and secondary education consultation.
Consult with fellow staff and outside entities to identify problems, explore solutions and alternatives, and recommend resolutions specific to student circumstances and needs. Provide collaborative and supportive intervention/outreach to students and appropriate referrals to faculty, other departments, and high school counselors.

Dual Credit Advising Outreach and Recruitment Coordination:
Organize, participate and represent the college in advising outreach efforts, which promote the college to current high school students, Dual Credit Programs, potential students, parents, faculty, and staff.
Work with students to create their educational plan at BC (Bellevue College) and for their HS graduation.
Provide outreach information sessions for the Running Start Program at high schools, community venues and on the BC campus.
Develop and revise both online and in-person content material for advising Running Start Program students and College in the High School students.
Manage advising inventory and for outreach materials, for the Running Start Program and the College in the High School Program. Order and request new materials.
Document, collect, and report meaningful contact information of prospective students in Target X and/or software system as appropriate.
Maintain up-to-date record keeping for all assigned students and utilizes specifics to proactively communicate with student.
Participate in committees or other groups to support departmental and/or college-wide goals to advocate for underage student needs.
Provide direct services and information and assistance to students:

Create a welcoming environment for the diverse underage students and their parent/guardian Bellevue College community.
Answer frequent questions through in-person interactions, email, phone, and the online ticketing system, about admissions, residency, registration, Running Start funding, transfer of credit, testing and placement, and graduation; provide comprehensive information, guidance, recommendations, and resources.
Interpret and explain enrollment policies and procedures regarding dual credit to students, faculty, staff, and community members from diverse backgrounds.
Communicate rules and practices governing confidentiality laws such as FERPA (Family Educational Rights and Privacy Act).
Work cooperatively with departments, staff, faculty, and administrators across campus, and contribute to a diverse workplace through ideas or experience.
Actively participate in Center for High Scholl Programs Office and Running Start team meetings.

Define needs and planning, designing, and developing specialized program activities:

Assist department staff with K-12 Underage quarterly documentation processing for student registration. Check the accuracy of admissions data entry and online late registrations; Running Start, and College in the High School, with admissions and registration processing.
Assist with updating the Center for High School Programs enrollment and registrar processes and Procedures Manual.
Monitor and track participant eligibility and participation in program activities.
Assist students via the Center for High School Programs Front Desk, video system, center email and center telephone lines.
Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree. Relevant work experience may be substituted for the education requirement on a year-for-year basis.
Two (2) years' experience working in Washington State K-12 Dual Enrollment Programs.
Two (2) years' experience interpreting and following policies, procedures and federal and state regulations.
One (1) year of academic advising, educational planning, or career advising in a higher education setting.
Demonstrated ability to interpret and adhere to complex policies, procedures, adhering to K-12 state and Federal laws;
Demonstrated ability to establish and maintain effective working relationships with underage students, parents, high school staff, school district staff, college staff and faculty all diverse ages, backgrounds, and abilities.
Effective written and verbal communication skills.
Effective time management and problem-solving skills.
Demonstrated ability to work independently and/or within a team environment, which promotes collaboration and cooperation to achieve team goals and deliverables.
Experience with presenting information to large and small audiences, in a variety of settings.
Demonstrated ability to pay attention to details and ensure accuracy.

Preferred Qualifications

Master's Degree in Education, Communication, Psychology, or related field from an accredited institution.
One (1) year of demonstrated experience advising students in a community college setting or relaying information related to university transfer, admissions process, policies, articulations, and requirements.
Two (2) or more years' full-time experience, or equivalent part-time experience, working as a subject matter expert (SME) in a Student Information System (SIS) such as PeopleSoft, Target X, Microsoft and Titanium.
Demonstrated experience using multiple modalities and Universal Design principles in one-on-one and group advising settings.
Demonstrated experience using degree audit systems and performing unofficial transcript reviews.
Demonstrated experience presenting and leading advising related workshops to students, college staff, and faculty. Experience working within an integrated academic and career advising department or system; ability to articulate the relationship between college major and career exploration.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Per Governor Inslee's Proclamation 21-14.1 , state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

How To Apply

Applications received by 10/13/2022 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying.

Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
Complete the Job Questionnaires if applicable

Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu .

EEO Statement

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.

Applicants with disabilities who require assistance with the recruitment process may contact hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office B126.

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