Position Title: Secretary (Executive Assistant)

Location: Kaneohe Bay Branch Medical Clinic, 6906 Harris Ave, Kailua, HI

Office Hours: 7:30 am - 4:30 pm Monday through Friday or (7:30 am - 4:00 pm if only taking a 30 min lunch break)

Clearance Required: Favorably adjudicated Government Clearance

GC Associates USA (GCA) Website: Home - GC Associates USA (gcassociates-usa.com)

GCA Email for application information: contactgca@gcassociates-usa.com

GC Associates requires a Medical Office Security to provide administrative services and support to the Branch Health Clinic Kaneohe Bay Officer in Charge.

Performance Requirements

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  Receives daily visitors and answers telephone inquiries, determines the nature of the requests, directs calls and or persons to appropriate staff, or personally provides the information desired when routine or procedural matters of office are involved.

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  Utilizes judgment to answer recurring questions and resolve them within established policies and procedures.
  

• Coordinates phone communication with external entities to facilitate the scheduling, appointments, meetings, and travel arrangements for the OIC, Senior Enlisted Leader, track correspondence in and out of the clinic, copy any administrative documents needed to facilitate leadership endeavors at the clinic.
  

• Receives incoming mail and distribute; attend, take minutes, and type (in approved format) divisional and departmental meetings.

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  Ensures equipment is functioning to support operations activities, facilities, and safety (acts as POC for trouble calls and safety); ensures implementation of the departmental specific Standard Operating Procedures; maintains various Kaneohe Bay folders on shared drive (as specified); and input data into and maintain various databases.

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  Identifies and selects appropriate software types, e.g., access, excel spreadsheet, word processing, databases, outlook, etc. to meet office needs based on an understanding of the functional capabilities and limitations of each and the similarities, differences, and integration of software types.
  

• Develops methods for automating various administrative reports containing data having multiple uses for other reports such as personnel, office correspondence, medical results, etc., updates, revises, sorts, calculates, and manipulates data in various programs to meet multiple reporting requirements. Converts spreadsheet data into graphs, charts, PowerPoint presentations, etc.

SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

Education: High School Graduate or GED.

Experience: Must have at least one (1) year of experience. Must be proficient with Microsoft Office and Microsoft Excel in particular.

License/Certifications: Must have an active American Heart Association Basic Life Support (BLS) for Healthcare Providers.