Senior Executive Administrative Assistant
Job description
Eaton’s EPG CHD HQ division is currently seeking a Senior Executive Administrative Assistant.
The expected annual salary range for this role is $58500.0 - $85800.0 a year.
Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.
What you’ll do:
- Responsible for all administrative support duties pertaining to the office of the GEIS President, VP Finance, and VP HR including meeting arrangement, coordination, and follow-through; travel arrangements; correspondence, filing, phone messaging, expense reporting, coordinating global meeting calendar for leadership team, etc.
- Prepare and maintain confidential organizational reports and records, with follow-up on pending matters as appropriate. Handles confidential material and information with necessary discretion.
- Serve as liaison between the Global Leadership, team members and staff, Eaton corporate personnel, committees, etc., as well as with external customers and industry contacts and community leaders.
- Oversee Leadership Communications Operating Rhythm which includes critical meetings, manage agenda, capture action items, manage meeting logistics, publish upcoming agenda topics & action items.
- Responsible for planning regional meetings (in person and teleconference) and conferences. Prepares and distributes agendas, provides resources, attends meetings and takes/distributes meeting minutes.
- Coordinate, consolidate and synthesize first edit and distribution of monthly reports across the functional team, as well as informal communications across the business. Compile, validate and publish monthly metrics.
- Coordinates and creates routine and ad hoc reports, presentations and correspondence cooperating with all levels of the organization and managing various sources of electronic information.
- Assists with the preparation and distribution of global leadership communications via email and Yammer posts.
- Sets the calendar for recurring reports and activities, delegates tasks on behalf of Vice Presidents and holds the team accountable assuring excellent quality of data and meeting assigned deadlines.
- Provide high level support in gathering, analyzing, and compiling data in charts and presentations (e.g., Monthly Business Report, etc.).
- Coordinate / support other business-related projects as assigned. Examples include working with counterparts in other Divisions/Regions on projects/meetings and composing graphic or chart presentations.
- Provides general office management responsibilities for the teams including maintenance of calendars/appointments, maintaining office supplies, managing correspondence, letters, shipment of product samples, and coordinating interviews (including travel).
- Manage expense reports and coordinate domestic & international travel for the leadership team (including Passports, Visa’s, etc.).
- Assist with site community events committee.
- Answer phone calls for the leadership team, greeting & screening calls or visitors.
Qualifications:
- Bachelor's Degree from an accredited institution required
- Minimum of 3 years office experience supporting executive level staff members
- Must be legally authorized to work in the United States without company sponsorship
- No relocation is offered for this position. Only candidates located within 50 miles of Syracuse, NY will be considered for the position.
Skills:
- Advanced technology skills which include Microsoft PowerPoint, Excel, Word, Outlook, Teams, Zoom, Eloqua, LinkedIn, Yammer, and other technological platforms.
- Ability to flex schedule to support a Global Leadership Team which may include early morning, evening and night meetings as required.
- Ability to compile and analyze data to determine trends and possible actions.
- Ability to proactively multi-task, prioritize and complete requests and assignments in a timely manner.
- Ability to handle and anticipate change in a fast-paced environment. Flexibility to deal with interruptions, changing priorities, and deadlines.
- Ability to work with all levels of management, employees, internal and external customers, and outside contacts.
- Strong decision-making, problem resolution, time management and collaboration skills.
- Excellent organizational and communication skills (written and verbal).
Preferred Qualifications:
- Master’s Degree from an accredited institution preferred
We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.
We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
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