Description

Our UPMC Passavant Human Resources Department is searching for a Senior Human Resources Assistant to join the team! This is a full-time position that works daylight hours, Monday through Friday, at UPMC Passavant in the North Hills.

In this role, the Senior Human Resources Assistant will independently provide administrative support services to all HR team members. They'll be responsible for executing tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed.

This is a great chance to start your human resources career and benefit from a rewarding career ladder. Apply online today for your chance to join the team!

Responsibilities:

• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Manage HR email service account and delegate questions to appropriate HR representative as needed. Act as department receptionist by answering HR office telephone line and greeting visitors.
• Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.
• Compile turnover metrics and analysis.
• Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
• Participate and assist with coordinating Business Unit events and HR programs or initiatives.

Qualifications

• High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).
  • OR Bachelor's degree in Human Resources, Business, or related field required
  • OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
• Ability to use Microsoft Office products including Outlook, Word, and Excel.
• Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Individuals hired into this role must comply with UPMC's COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.