Staff Assistant: Maintenance Administration - Denver International Airport
Full Time
Denver International Airport, CO
Posted
Job description
About Our Job
Denver International Airport (DEN) is the third-busiest airport in the United States and one of the top ten busiest airports in the world, connecting our community globally through flight and business. DEN is the primary economic engine for the state of Colorado, generating more than $33 billion for the region annually and employing nearly 30,000 people. At DEN, we are committed to fostering a diverse, inclusive and equitable workplace. We celebrate individuality and uplift all races, ethnicities, gender identities, national origins, ages, abilities, religion, and LGBTQIA+ communities. We know that our diversity makes us stronger, and we strive to keep diversity, equity and inclusion at the center of all that we do.
Our Maintenance Administration Department is currently seeking a Staff Assistant. This individual will support the Director of Maintenance Administration and unit managers within the department and be involved with various office responsibilities, including, but not limited to department-wide recruitment, maintaining employee records, coordination of travel for leadership and general administrative support.
Additionally, as a Maintenance Administration Staff Assistant you can expect to:
- Provides administrative/executive support to the Director of Maintenance Administration, unit managers, and front-line supervisors as needed
- Cultivate, foster, and maintain positive working relationships (both internally and externally) with managers, supervisors, and employees
- Manage onboarding processes to include, shift assignments, Maximo assignments, key issuance and management, employee lockers, assist with employee technology access and have authorized signatory duties (e.g., badge renewals, etc.)
- Manage employee records, prepare correspondence, reports, and other documents
- Act as liaison for employee uniforms, to include safety toe shoes, clothes, hats, jackets, safety prescription glasses, etc. (initial issue and ongoing support)
- Partner with DEN Recruiter on monitoring staffing positions (filled vs. vacant)
- Coordinate Shift-Bid process and Seniority Roster, coordinate interviews (manage candidates), monitor hiring process in Workday
- Use Smartsheet to process and manage tasks related to invoicing/billing, purchases, Commercial Driver’s License Driver Qualification Files, and snow operations dashboards
- Prepare conference rooms (e.g., make reservations and check equipment)
- Coordinate meeting and special events (in-person and video conferencing)
- Builds and / or assists with the PowerPoint decks for leadership meetings and retreats, all staff meetings, engagement survey rollouts and other special projects as necessary
- Monitor Section budget transactions (e.g., monthly/quarterly reports), manage section P-Card, analyze/investigate budget transactions and identify trends/issues. Create purchase orders and initiate change orders as needed
- Perform vehicle coordinator duties – coordinate vehicle maintenance issues with Fleet Management and participate in the DEN Snow Program
About You
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
- Education requirement: Graduation from high school or possession of a GED, HiSET or TASC Certificate.
- Experience Requirement: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV.
- Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience.
- License/Certifications: None
Ideal Candidate:
- Proficient with MS Office Suite (365) products (e.g., Word, Excel, PowerPoint, Outlook, etc.)
- Experience using Smartsheet
- Experience reviewing and processing vendor invoices for payment
- Familiar with CDL Driver Qualification File Program
- Excellent organizational, verbal, and written communication skills
- Goal orientated and enjoys working on a team
- Notary a plus
FBI Background Check: FBI criminal background check is required for all positions at Denver International Airport (DEN). Employees are also required to report any felony convictions and/or moving violations to maintain this clearance and be eligible for continued employment. By position, a pre-employment physical/drug test may be required.
Snow / Emergency Duties: Denver International Airport is a 24/7/365 team operation. If weather conditions warrant or an emergency crisis occurs, all DEN employees can be required to work extended hours and/or shifts.
About Everything Else
Job Profile
CA1002 Staff Assistant
To view the full job profile including position specifications, physical demands, and probationary period, click
here
.
Position Type
Unlimited
Position Salary Range
$23.00 - $34.50
Starting Pay
Based on Education and Experience
Agency
Denver International Airport
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
For information about right to work, click
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