Why U Prep Schools?

Families send their children to UPREP, one of Detroit’s oldest and most prestigious charter school systems because they recognize education is a tool in shaping and changing lives and value the culturally responsive curriculum and learning environments that set our scholars on a path to college and meaningful careers, fulfillment, and becoming positive change agents in their communities. The U Prep school district is home to ten K-12 schools with focused paths of College Prep, Art & Design, and STEM. We are one of the largest and longest public charter networks in Detroit – operating for over 20 years. We have alumni making a difference in the city, region, and beyond. Our mission is to prepare students for success in life. U Prep Schools is committed to making a difference in the life of scholars. We continually seek out talented individuals to join the U Prep Crew and partner with us in supporting our educators and scholars as we all deliver on our mission. Read on if you are interested in being a part of this important work!

Summary:

The Talent Business Partner provides day-to-day support for HR operations for an assigned district within the University Prep Schools network. This role is involved in every aspect of HR processes in support of the employee population and life cycle. The Talent Business Partner supports specialized HR activities for employees including developing creative strategies and solutions for attracting, hiring and retaining exceptional talent, onboarding, customer service, employee relations, absence management, compliance and assists in developing, planning and maintaining human resources policies, procedures and organizational initiatives. The Talent Business Partner also provides day-to-day employee and management support for inquiries as well as training and support for various HR/Talent technologies.

Desired Competencies:

• Has a clear sense of U Prep’s vision, core values/reason for making decisions
• Plans in a thorough, meticulous manner
• Offers innovative ideas or solutions to new/ old challenges
• Follows through
  • Self-starter – takes responsibility for initiating necessary changes or actions
  • Remains focused on goal attainment, perseveres, monitors, delivers
  • Detail oriented - Does not let the details fall between the cracks
  • Stays with a project through to its completion.
• Reliable
  • Can be counted on to complete tasks/ projects on time
• Committed
  • Positive attitude, promotes harmonious collaboration
  • Truly appreciates that teamwork will produce superior results
  • Genuinely enjoys and is enthusiastic about being part of a team
  • Contributes fair share to the team
• Able to motivate and positively influence others
• Listens, identifies others’ perspective(s)
• Communicates effectively with others regardless of differences
• Self-care, prioritizes personal wellness
• Views challenges as exciting learning experiences

Duties and Responsibilities:

Talent Acquisition

• Develops creative strategies and solutions that attracts exceptional talent
• Identify vacancies and refer potential candidates based on the school’s unique needs.
• Posts positions on external job boards
• Attends and coordinates job fairs
• Conducts phone and behavioral interviews with candidates
• Enforces policies and procedures for recruiting
• Ensures applicable employment laws are applied appropriately
• Researches inquiries from prospective applicants and hiring managers and provides timely resolutions
• Reviews and monitor positions in the applicant tracking system
• Responds to and handles applicant inquiries related to applications
• Responds to inquiries related to new hire process
• Makes offer to selected candidates and coordinates final salary with Director of Talent when applicable
• Sends final offer letters and acceptance notifications

Employee Onboarding

• Serve as the main point of contact for new hires during the onboarding process
• Facilitates a comprehensive orientation which reviews key policies and procedures
• Ensures all schools/departments follow the organization’s onboarding process to provide a welcoming experience for new employees
• Issues ID/building access badge
• Ensures that all background checks and required onboarding documents are received on time and create employee files
• Performs all verifications of employment
• Ensures all required certifications are valid and current
• Ensures new hires employees are entered accurately into PRISM for payroll purposes
• Provide new hires with first pay information, AESOP account login information and submit requests to AXIOS to send new hires their employment agreement
• Assign pay card for direct deposit if requested by the employee
• Manages the hiring process for contracted employees. Establishes eligibility for employment which includes, verification of licenses/credentials and background checks. Initiates onboarding Kissflows for contracted employees

Audits & Compliance

• Oversees and participates in all MDE and authorizer human resource compliance audits
• Submits SCECH applications for approval to MDE for DPPD (District Provided Professional Development) for school level and Network DPPD
• Responsible for providing documentation for annual insurance premium audits for Detroit 90 90 and PSAD Maintains all electronic and physical employee records
• Update livescan and waiver forms as necessary
• Provides the appeal process to candidates who have not been cleared for employment with the network
• Request and review CHRI (criminal history record information) for all new hires and determine eligibility of job assignment, ensuring all documentation CHRI related documentation for audit purposes is in each employee file
• Assigned as the Network LASO (Local Agency Security Officer) for MSP (Michigan State Police) Non-Criminal Justice Agency (NJCA) and is responsible for the implementation of the Network’s NJCA policy for data and system security
• Submits educator effectiveness appeals to MDE when necessary
• Semi-annually updates all staff data; income (salaried staff), position or grade level or class changes in the Registry of Educational Personnel for all employees in the network. Updates effectiveness rating for teachers and admin
• Maintains teacher certification records
• Serves as the assistant SCECH coordinator and complies with SCECH policies, criteria and guidelines and maintains accurate DPPD records

Separation of Service

• Conducts employee transition (exit) interviews, updates the surveys as needed, and prepares survey reports
• Completes required separation forms
• Manages exit materials (exit checklists and communication messages) to employees, managers and PEO

Retention

• Develops creative strategies and solutions to retain exceptional talent
• Works with entire Talent Team to maintains the Employee Handbook and provides updates as needed
• Listens and learns to keep pulse on employee morale

Volunteers

• Responsible for processing all volunteer applications for the network
• Conducts background screening for all volunteers via ICHAT, OTIS and the Michigan Sexual Offender registry
• Provides schools with spreadsheets for approved and unapproved volunteers
• Updates volunteer handbook as necessary

University/College Interns

• Coordinate with Post-Secondary & Alumni Affairs, University Placement Specialists, School Directors and Teachers to place student teachers in the Network.

EHR Administrator

• Oversees and manages the EHR system for the network
• Provides training to new hires and assists employees with technical issues
• Provides technical support to school EHR campus users
• Adds and deletes new users in the system. Sends new hires invitations to register for the health portal
• Monitors daily health screenings for the central management office
• Notifies the Director of Human Resources and Safety and Security Coordinator of positive COVID 19 cases
• Provides reports for contact tracing and spiking COVID-19 cases in our network. Customer Service
• Interacts with employees via telephone and email to answer questions and provide assistance with various human resource transactions
• Uses knowledge based information to answer inquiries
• Routes calls and/or emails to appropriate staff when necessary
• Employment Verification (verbal and written)
• Unprofessional Conduct Forms
• CHRI Requests
• Completion of Work Experience forms, PSLF forms, TLF forms

Performs other duties as assigned

Experience/Education:

• Bachelor’s Degree in related field required; will consider Associate’s degree with 5 years of experience preferably in a school district
• SHRM certification preferred
• Five (5) years’ experience utilizing a HCM system (including ATS, onboarding, benefits administration, payroll, etc.)
• Experience developing a sourcing and recruitment strategy
• Three (3) years of proven recruitment results
• Strong analytical and problem-solving skills
• Excellent time management skill with a proven ability to meet deadlines
• Ability to acquire a thorough understanding of U Prep’s hierarchy, jobs, qualifications, compensation practices, and administrative practices related to those factors
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies
• Experience in education environment preferred
• High knowledge of employment laws preferred
• Proficiency with Google Suite and Microsoft Office

Detroit 9090 is an equal opportunity employer and prohibits discrimination of any kind. All employment decisions with Detroit 9090 are based on district needs, job requirements, and individual qualifications, without regards to race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.