BARNWELL COUNTY CONSOLIDATED SCHOOL DISTRICT

District Position Job Description

Position Title: Temporary Office Clerk

Department: Administration

Reports To: Principals of Elementary School, Middle School, and High School

FLSA Status: Exempt

GENERAL SUMMARY:

Under general supervision assists in ensuring that the district Vision, Mission and Goals are achieved and performs various routine-to-moderately complex clerical and secretarial work to help ensure efficient and effective office operations; provides assistance to supervisor, co-workers, students and the general public as required. Position reports to the school principal or other assigned administrator.

ESSENTIAL FUNCTIONS:

Performs a variety of routine clerical duties and some specialized duties according to assigned school and/or department. Prepares offices and other administrative areas for daily business.

Answers the telephone.

Provides accurate information to callers and/or forwards call to appropriate staff person.

Greets office visitors and performs customer/public services duties as required.

Assists supervisor and other school staff by performing a variety of clerical duties such as typing reports and correspondence, compiling data for reports, assembling materials, scheduling meetings and appointments, maintaining calendars., etc.

Enters employee / substitute data into computer as needed.

Maintains leave records for staff as needed.

Enters student records into computer, as needed.

May maintain disciplinary records and prepare related notices and correspondence.

Assists with new student registration and orientation, as well as student withdrawals as needed or assigned.

Orders, issues and maintains inventory of textbooks, when needed.

Signs students in /out; issues tardy passes and early dismissal forms; sign visitors in / out.

Provides clerical assistance to staff as needed.

If necessary may assist with performing routine bookkeeping duties, including collecting and receipting various monies, preparing deposits, preparing bills for payments due, etc.

Assists in setting up for special meetings, events and activities.

Maintains clean and orderly work areas.

Performs other related duties as required.

JOB SPECIFICATIONS:

Education and Experience:

Job requires a high school diploma OR GED.

Knowledge:

Job requires a knowledge of grammar, spelling, and punctuation; working knowledge of departmental policies, procedures, and operations. General knowledge of modern office equipment such as copiers and computers.

Skills/Effort:

Job requires good written and verbal communication, organization, basic mathematical, and telephone skills; ability to interact with co-workers, students and school staff in a courteous and professional manner; ability to follow directions of supervisor; and demonstrates initiative and follow-through of assignments during unsupervised times during the day.

Working Conditions:

Working condition is an office environment with no exposure to environmental conditions. Physical demands are restricted to general office activities requiring movement/lifting items weighting up to 35 lbs.

Williston School District is a smoke free district.

Responsibility:

No budgetary or supervisory responsibility

DISCLAIMER STATEMENT

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required. This is a temporary position and may not be renewed at the end of the year per funding and the need of the position. It will be reviewed for need annually.

July 2020