Travel for Meetings (T4M)/Group Air Planner
Full Time
Remote
Posted
Job description
The Role:
Virtual Group Air Planner will be responsible for managing group air/T4M travel/movements ranging from 10 to several thousand people. This will involve research and negotiation with airlines for group allocation of seats, agreeing to airline contracts as well as managing the seats and keeping to the airlines deadlines. Additionally smaller groups will require experience of published and private fares bookable via the GDS (preferably Sabre/Apollo/Amadeus).
You will be responsible for all aspects of Travel for Meetings (T4M) movements for your portfolio of clients, taking new inquiries by phone or e-mail and discussing the details directly with the clients or client planner, researching the best airlines for specific destinations in line with the clients agreed requirements as well as preparing full cost comparisons with savings, air fare analysis, and event reporting. Engagement in T4M related projects and in the development of their T4M program.
On the client’s acceptance of the proposal you will then work with the client on all of the contracted elements of the event, building relevant databases to support the administration, manage amendments from the client as well as committing and communicating airline contract and deadline dates. On occasions you may need to work on site with the client to ensure the smooth running of the event. You will produce event specific reporting such as A&D, Itinerary and Cost reports via Insights or the Sage reporting tool. You will be in charge of managing the financial requirements throughout - from raising deposit invoices to closing the final accounts, as well as the event debrief.
Key Responsibilities:
- Management of multiple client’s events, from 10 people up to 1000’s including all aspects of Air Travel
- Deliver outstanding service to the clients specification including research, budgets, policies, negotiation and management of airlines
- Planning, coordination, and execution of group air travel
- Communicate confidently amongst peers to share best practice
- Achieve targeted financial results whilst delivering high quality service and demonstrate significant savings on client spend. Financial management throughout the life cycle of the booking.
- Undertake continuous self-development and training.
- Able to work on own initiative and within a team.
- Self Starter
Key Qualifications:
- 2+ Years of previous (recent) Experience as a Travel for Meetings/Group Air Planner or Coordinator
- Experience in compiling event level reports via Insights, Sage or Trondent
- Expert knowledge in GDS (preferably Sabre/Apollo)
- Strong provider research and negotiation skills.
- Utilizing registration web site tools, capturing delegates’ information and managing delegate changes and updates is also an advantage
- Working knowledge using the Concur OBT in conjunction with Cvent integration, and building meetings within the Concur tool a Plus
- Knowledge of Microsoft Outlook and Excel for database base work is essential
- Customer focused with good attention to detail and communication skills.
- Effective written and telephone communication skills
This is a virtual role***
Location
The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our 2022 Benefits-at-a-Glance document.
GBT 2022 Benefits-at-a-Glance
It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.
GBT Recruitment Privacy Statement
jackharris.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jackharris.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jackharris.com is the ideal place to find your next job.