Job description
The purpose of the position is to function as a Program Assistant for Continuing Education (CE) events. This position is directed by the Director for Nursing, Allied & Public Health Education who is responsible for supervision of this position. In addition, administrative program support may be provided to two Assistant Directors in the department. Duties include assisting in the planning, development and implementation of conferences, workshops, and symposia throughout the region as well as locally. Primary duties include responsibility for the organization, planning, implementation, tracking and monitoring of multiple program management activities, including conference arrangements, faculty travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines. The position also provides support for the oversight of Eastern AHEC Nursing, Allied & Public Health regional and statewide responsibilities. Position should function with minimal supervision and required to consult with the director as appropriate for clarification or additional information. Must be able to make independent decisions as outlined by the director regarding program and faculty cancelations along with the implementing the notification process for each cancelation. This position is also responsible for setting up and attending various planning meetings.
In addition, this position will serve as a resource Program Assistant (PA) responsible for communication of information to eight Program Assistants. Seeks input from the PAs and represents them in group discussions. Serves as a resource to other PA for troubleshooting, planning and task performance.
Excellent customer service skills are required. Time management skills, problem-solving skills, organizational skills and the ability to work in a self-directed and independent manner are essential. Proficiency in word-processing and database computer applications required (Microsoft Office, including Word, PowerPoint, and Excel). Excellent oral and written communication skills are necessary for frequent contact with all health care professionals.
Minimum Education/Experience
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Experience in a medical or education setting.
Working Knowledge of the current health care environment.
Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Access, Outlook and internet applications.
Excellent recording keeping skills. Must be able to create and maintain multiple databases.
Must be able to work independently, prioritize multiple duties to meet specific deadlines and work with minimal supervision
Excellent interpersonal skills as well as excellent written and verbal communication skills
Flexible work schedule may be required, and in-state travel may be required on a limited basis to meet programming needs.
Valid NC Drivers License
Valid NC Drivers License
License or Certification required by the Department
None
Special Instructions to Applicant
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
- Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date
12/05/2022
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
12/12/2022
Open Until Filled
No
Quick Link for Direct Access to Posting
https://ecu.peopleadmin.com/postings/55823
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA -Coordinator@ecu.edu.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA -Coordinator@ecu.edu.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
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