Job description

Accounts Receivable Specialist

About the Company

Shake Guys is Chicagoland's cedar shake roof restoration leader! Our professionalism and company standards has earned us a 5-Star reputation in the communities we serve. We are looking for the right candidate who is willing to rapidly grow with our company!

The restoration services we provide places a primary focus on exterior repairs such as cedar shake roof replacement, repairs, and preservation treatments with an increasing focus on synthetic/composite shake & slate roofing systems. At Shake Guys, we pride ourselves on having an excellent reputation for customer service. A crucial part of meeting this standard is continuing to strengthen our team with unique people who have excellent customer care skills.

The Position

Shake Guys is seeking an Accounts Receivable Specialist who is certified and or has strong experience working within QuickBooks or similar accounting software, to assist in the reconciliation of accounts and oversee the timely processing and collection of all invoices. This includes follow up calls and emails to customers, mortgage companies and/or insurance companies, as well as communicating directly with internal office staff to help confirm accuracy of invoices. The Accounts Receivable/Invoicing Specialist will work independently, and in conjunction with the Office Manager and Account Billing department to ensure accurate and timely workflow of invoicing administrative procedures. Core responsibilities include dealing directly with company customers regarding deposits, in-progress payments, and final invoices. Calling mortgage companies and insurance companies to follow up on funds to be released for specific projects. A percentage of customers require roof and exterior construction repairs that have been approved for replacement due to a wind or hail claim and will require assistance in reviewing and finalizing invoices from their insurance carriers. Additionally, assisting customers on how to process and navigate insurance claim checks that are co-payable, which list their mortgage company as an additional payee.

Daily communication will be required with the Office Manager and Sales Representatives to ensure the accuracy of all invoices. An in-depth, hands-on, proactive approach will be necessary in helping homeowner(s) understand and resolve all invoicing matters. This role involves several outbound calls and will require exceptional phone, email, and customer service skills. Additional daily responsibilities will include the performance of other general office clerk duties, review of payroll, and some accounts payable assistance. These tasks help assist with keeping a consistent workflow within the company.

Join a fast-growing niche company poised with great ethics, strong leadership with a solid foundation and compensation program:

• Earn a starting salary of $25 to $28 /hour depending on experience and proficiency!
• Full-time position with weekly pay
• Medical BC/BS health plan
• 401k matching plan
• Voluntary Dental and Vision Insurance
• PTO, vacation and holiday pay
• Coaching & training provided

Accounts Receivable duties and responsibilities

• Complete, update, collect and track invoices on a daily basis
• Generating invoices and account statements and validating accuracy
• Creating, maintaining, and entering information into Excel data base
• Communicating with residential insurance and mortgage companies
• Maintaining the billing system and account reconciliations
• Maintaining accounts receivable files and records
• Producing weekly and monthly financial and management reports
• Investigating and resolving any irregularities or enquiries
• Assisting in general financial management and analysis
• Reviewing Payroll and outgoing payments for accuracy
• Engaging in positive interactions with customers and office staff

Candidate Requirements:

• 3+ years of similar work related to AR and or invoicing procedures
• QuickBooks accounting Certification and or advanced prior experience
• Advanced data entry and Microsoft Office/Excel experience
• Good time management and personable communication skills
• Ability to write clearly and effectively through email communication
• Ability to work with minimal supervision
• Effectively prioritize daily tasks and meet deadlines
• Organizational and problem-solving skills
• Magnificent work ethic and positive team player
• Ability to quickly improvise and use good judgement
• Handle internal pressure, work well with others, and lead by example

Job Type: Full-time

Starting Salary: $25 to $28 /hour (40 hours a week)

To learn more, visit us at www.shakeguys.com

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Lake Zurich, IL 60047: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)
• QuickBooks: 3 years (Preferred)

License/Certification:

• QuickBooks Certification (Preferred)

Work Location: In person

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