Job description

ACQUISITIONS COORDINATOR - Job Number: 222593
Organization: University Press
Job Location: Oklahoma-Norman
Schedule: Full-time
Work Schedule: 8-5 Monday - Friday
Salary Range: Commensurate with experience
Benefits Provided: Yes
Required Attachments: Resume, Cover Letter
***To apply for this position you MUST go to, jobs.ou.edu and click on, "External Applicants." Next, look for the search field that allows you to enter a job number, enter, 222593, this will let you review the job and apply.***

Job Description:
Reporting to the Editorial Director, the Acquisitions Coordinator (AC) is a key member of the acquisitions team and performs essential tasks for the book publishing program at the University of Oklahoma Press. The AC will support acquisitions editors (AE), including the Editorial Director, to manage book projects from initial screening and selection through peer review, faculty board approval, transmittal to production, and publication.

Duties:

• Prepare and send manuscripts or proposals for external peer review (ensure all necessary parts are present and in correct sequence; insert page numbers; convert to PDF or make printout). Adapt standard cover letters/messages for each manuscript sent out for review. Give standard deadlines; negotiate with readers who need more time. Follow up with reviewers who are late.
• Prepare manuscripts and relevant interoffice paperwork for transmittal to Editorial, Production, and Design (EDP) team.
• Work with authors who need coaching in preparing their manuscripts according to the Press’s author guidelines and The Chicago Manual of Style and/or whichever other style manual the Press and author have agreed to follow.
• Guide authors in delivering their manuscripts, with usable illustrations and permissions, on schedule. Assist AEs with enforcing contracted deadlines.
• Assist authors and AEs in selecting, locating sources for, and ordering/obtaining print-quality illustrations and the permission necessary to reproduce them. Consult the production manager as necessary. Help authors and AEs manage the number of illustrations, ensuring that each illustration enhances the book’s value and remains within the contracted number of illustrations. Coordinate with author and his/her chosen cartographer the production of quality maps.
• For readers, prepare Independent Contractor Forms, Invoices (for cash payments), and secure reader W-9s. Process peer reviewer honoraria (Cash or book credits) in a timely manner.
• Train, coordinate, and oversee the work of graduate students and interns.
• Assist in maintaining current and accurate project, reader, author, and task date information in Title Management (TM) from peer review to transmittal request.
• Assist AEs as needed in calling for and receiving author (and series editors as appropriate) response to reader reviews.
• Assist in assembling project proposal packets for Publishing Committee and Faculty Advisory Board meetings.
• Other related functions and opportunities as appropriate.

Other required Document: Please provide names/contact information for three references.
Job Requirements:

Required Education: Bachelor's degree, AND:

• 36 months of experience in accounting, business, program management, or related experience

Equivalent/Substitution: Will accept 48 months of related experience in lieu of a Bachelor's degree for a total of 84 months of related experience.

Skills:

• Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
• Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources. Ability to multitask.
• Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, email, and web browsers.
• Ability to complete task with consistency and success in adhering to deadlines.
• Ability to work independently and collaboratively with internal and external constituencies.
• Ability to work in stressful situaitons.

Departmental Preferences:

• Bachelor's degree in English, humanities, social science, or a closely related field is preferred.
• At least one year of work experience in publishing is preferred. Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.
• Knowledge of academic publishing, preferably through an internship or previous experience at a publisher.
• Familiarity working with database technologies.
• Familiarity with the Chicago Manual of Style and imposing a house style

Special Instructions:

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Diversity Statement:

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement:

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?

• Yes

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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